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CC - Ratification of the Revised Scope and Budget in the Executed Professional Services Agreement with Raimi + Associates for General Plan Update (GPU) Services in an Aggregate Amount Not-To-Exceed $2,164,531.
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Meeting Date: October 14, 2019
Contact Person/Dept: Ashley Hefner/CDD
Phone Number: (310) 253-5744
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/09/19)
Department Approval: Sol Blumenfeld, Community Development Director (09/12/19)
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RECOMMENDATION
Staff recommends the City Council ratify the revised scope and budget in the executed professional services agreement with Raimi + Associated for General Plan Update (GPU) Services in an aggregate amount not-to-exceed $2,164,531.
BACKGROUND/DISCUSSION
On January 28, 2019, City Council selected the consultant team led by Raimi + Associates (R+A) to provide GPU Services. The City and R+A executed an agreement in June, and while processing the agreement a discrepancy was discovered between the not-to-exceed amount recorded in the January 28, 2019, minutes and the executed agreement amount.
The discrepancy is related to two optional items mistakenly excluded in the City Council motion approving the contract, which were intended to be included: 1) $135,000 for a cultural arts expanded work scope requested by the GPU City Council Subcommittee; and 2) $200,000 for a 10% contingency fee. The Cultural Planning Group (CPG) was added to the R+A team to provide the expanded cultural arts scope and CPG presented at the January 24, 2019 City Council interviews with the rest of the R+A team. The not-to-exceed amount approved by the City Council at the January 28, 2019 meeting was $1,829,835; whereas, th...
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