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File #: 15-919    Version: 1 Name: Award Construction Contract for Municipal Fiber Network
Type: Minute Order Status: Consent Agenda
File created: 6/17/2016 In control: City Council Meeting Agenda
On agenda: 6/27/2016 Final action:
Title: CC - Award of a Construction Contract to HP Communications, Inc. as the Lowest Responsive and Responsible Bidder, in an Amount Not-to-Exceed $4,306,246 and Change Order Authority in an Amount Not-to-Exceed $645,937 (15%), for the Municipal Fiber Network, Project No. PT-003.
Attachments: 1. 2016-05-09 Item C-15 Approval to Release Bid-Waive Bidding on Const Mtls
Related files: 16-375
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CC - Award of a Construction Contract to HP Communications, Inc. as the Lowest Responsive and Responsible Bidder, in an Amount Not-to-Exceed $4,306,246 and Change Order Authority in an Amount Not-to-Exceed $645,937 (15%), for the Municipal Fiber Network, Project No. PT-003.

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Contact Person/Dept: Michele Williams, Information Technology
Mate Gaspar, Public Works

Phone Number: 310-253-5950 or 310-253-5602

Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]

Public Hearing: [] Action Item: [X] Attachments: Yes [X] No []

Commission Action Required: Yes [] No [] Date:
Commission Name:

Public Notification: (E-Mail) Meetings and Agendas - City Council (06/21/16); All bidders (via phone calls on various dates)

Department Approval: Charles Herbertson, Public Works Director/City Engineer (06/17/16)
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RECOMMENDATION

Staff recommends the City Council award a construction contract to HP Communications, Inc. as the lowest responsive and responsible bidder, in an amount not-to-exceed $4,306,246, and change order authority in an amount not-to-exceed $645,937 (15% of project), for the Municipal Fiber Network, Project No. PT-003.


BACKGROUND

On May 9, 2016, the City Council approved the Final Plans and Specifications prepared by MOX Networks (MOX) and authorized the publication of a Notice Inviting Bids for the construction of the Municipal Fiber Network, Project No. PT-003. The City Council report for this action is attached (Attachment 1).


DISCUSSION

The Notice Inviting Bids was published in a local newspaper, industry trade journals, and posted on the City's website. On June 14, 2016, the City Clerk's Office staff publicly opened the bids. Three contractors responded with the following bid amounts:

Contractor Base Bid Amount Alternate Bid Amount
1. HP Communications, Inc., Corona, CA...

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