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CC-(1) Waiver of Formal Competitive Bidding Procedures; and (2) Approval of an Amendment to an Existing Professional Services Agreement with 5 Star Elevator Services for Elevator Maintenance at City-owned Facilities Extending the Term an Additional One Year.
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Meeting Date: February 12, 2018
Contact Person/Dept: Eric Mirzaian/Public Works
Phone Number: 310-253-6444
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (02/06/18);
Department Approval: Charles D. Herbertson (01/31/18)
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RECOMMENDATION
Staff recommends the City Council (1) waive formal competitive bidding procedures; and (2) approve an amendment to the existing professional services agreement with 5 Star Elevator Services (5 Star) for elevator maintenance at city-owned facilities to extend the term for one additional year.
BACKGROUND/DISCUSSION
The most recent agreement between the City and 5 Star expired on January 31, 2018. This agreement was awarded to 5 Star in 2013 after an extensive and competitive Request for Proposals (RFP) process was conducted.
The maintenance covers the elevators at the following facilities: City Hall, Police Department, Transportation Facility, Public Works Yard, Cardiff Parking, Ince Parking, Watseka Parking, Ivy Sub-station and the Veteran's Memorial Building. It should be noted the elevator at the Veteran's Memorial Building is not available for public use.
In general, Culver City Municipal Code (CCMC) Section 3.07.085 exempts professional and personal services from the formal competitive bid process. However, pursuant to CCMC Section 3.07.050, where the same consultant/contractor has been utilized for a period of five years, formal competitive biddi...
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