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CAC - (1) Creation of an Ad Hoc 2028 Olympics Subcommittee; and (2) Assignment of Commissioners to the Ad Hoc 2028 Olympics Subcommittee for Fiscal Year 2022 - 2023
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Meeting Date: May 16, 2023
Contact Person/Dept: Lee Lawlor / City Manager - Office of Economic & Cultural Development
Phone Number: (310) 253-5772
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Meetings and Agendas - Cultural Affairs Commission (05/11/23)
Department Approval: N/A
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RECOMMENDATION
Staff recommends that the Cultural Affairs Commission (CAC): (1) Create an Ad Hoc 2028 Olympics Subcommittee; and (2) Assign Commissioners to the Ad Hoc 2028 Olympics Subcommittee for Fiscal Year 2022 - 2023.
BACKGROUND/DISCUSSION:
At its regular meeting on April 18, 2023, Commissioner O’Carroll requested and received majority consensus from the CAC that an item be placed on the May 16, 2023 meeting agenda pertaining to forming an ad hoc subcommittee for the 2028 Olympics and Paralympics (collectively, “Olympics”) which will be held in Los Angeles.
At its regular meeting in July of each year, the CAC typically reviews its subcommittees in light of the City Council adopted budget and work plan for Cultural Affairs for the coming year. Two Commissioners are assigned to two or more of the CAC’s subcommittees. At any time within the fiscal year, Subcommittees composed of less than a quorum may be considered and formed to serve a purpose or a specific task.
Subcommittee meetings are held on an as-needed basis, with some subcommittees meeting as frequently as every month and others only once or twice over the course of a year. In general, “ad hoc” subcommittees serve only a limited or single purpose, are not perpetual, and are dissolved when their specific task is completed. Ad hoc subcommittees do not constitute a “legislative body” and are not subject to the Brown Act. “Standing” subcommittees (e.g., the CAC Public Art Subcommittee) have a continuing subject matter jurisdiction, are considered to be a “legislative body,” and are subject to the Brown Act. These subcommittee meetings must be noticed and open to the public.
The current list of FY 2022 - 2023 Subcommittees, and the Commissioners assigned to each, is attached to this staff report.
FISCAL ANALYSIS:
There is no direct fiscal impact to this agenda item. However, staffing and preparing for subcommittee meetings does require the allocation of staff time and resources.
ATTACHMENTS:
1. 23-05-16_CAC_ATT Subcommittee Assignments for Fiscal Year 2022 - 2023.
MOTION:
That the Cultural Affairs Commission:
1. Create an Ad Hoc Subcommittee with the following limited scope: Olympics 2028; and,
2. Make assignments of Commissioners to the Ad Hoc 2028 Olympics Subcommittee for Fiscal Year 2022 - 2023.