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File #: 23-368    Version: 2 Name: Approval of Three-Year Agreement with Econolite Systems, Inc. for On-Call Traffic Signal On-Call
Type: Minute Order Status: Consent Agenda
File created: 10/28/2022 In control: City Council Meeting Agenda
On agenda: 11/14/2022 Final action:
Title: CC - CONSENT ITEM: Approval of Three-Year Agreement with Econolite Systems, Inc. for On-Call Traffic Signal, Street Lighting, and Fiber Optic Maintenance Services, in an Amount Not-to-Exceed $600,000
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CC - CONSENT ITEM: Approval of Three-Year Agreement with Econolite Systems, Inc. for On-Call Traffic Signal, Street Lighting, and Fiber Optic Maintenance Services, in an Amount Not-to-Exceed $600,000

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Meeting Date: November 14, 2022

Contact Person/Dept.: Andrew Maximous/Public Works
Gary Wansley/Public Works

Phone Number: (310) 253-5628
(310) 253-6444

Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []

Attachments: Yes [] No [X]

Commission Action Required: Yes [] No [X] Date:
Commission Name:

Public Notification: (E-Mail) Meetings and Agendas - City Council (11/09/22); All Contractors by email on (10/31/22).

Department Approval: Yanni Demitri, Public Works Director/City Engineer (10/31/2022)
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RECOMMENDATION

Staff recommends the City Council approve a three-year agreement with Econolite Systems, Inc. for on-call traffic signal, street lighting, and fiber optic maintenance services, in an amount not-to-exceed $600,000, and an option to exercise up to two one-year extensions at the City's discretion.


BACKGROUND

The City of Culver City Public Works Department maintains 115 traffic signals, over 3,700 streetlights, and approximately 12 miles of fiber optic cable. The Maintenance Operations Division has one staff member assigned to traffic signal maintenance and two staff members assigned to street lighting maintenance. The City has not had an on-call traffic signal and street lighting maintenance contractor since June 2019.


DISCUSSION

In August 2022, a Request for Qualifications (RFQ) #2304 was released and advertised on the City Public Works website and through PlanetBids for qualified firms able to provide on-call traffic signal, street lighting, and fiber optic maintenance services. The following three (3) contractors responded to the RFQ:

* Bear Electrical Solutions
* Crosstown Electrical & Data, Inc...

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