eComments During Meetings: When available, click here to submit eComments during a live meeting | Attendees must register here to attend all virtual meetings.

Share to Facebook Share to Twitter Bookmark and Share
File #: 23-259    Version: 1 Name:
Type: Public Hearing Status: Consent Agenda
File created: 9/28/2022 In control: City Council Meeting Agenda
On agenda: 10/24/2022 Final action:
Title: CC - CONSENT ITEM: (1) Approval of an Agreement with Konica Minolta for Digitalization of Property Building Records and Final Building Plans in an Amount Not-To-Exceed $129,000 Plus 5% Contingency; and (2) Authorization to the City Manager to Approve Four, One-Year Renewals for On-Going Digitalization Services Not-To-Exceed $25,000 Plus 5% Contingency Annually.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.
title
CC - CONSENT ITEM: (1) Approval of an Agreement with Konica Minolta for Digitalization of Property Building Records and Final Building Plans in an Amount Not-To-Exceed $129,000 Plus 5% Contingency; and (2) Authorization to the City Manager to Approve Four, One-Year Renewals for On-Going Digitalization Services Not-To-Exceed $25,000 Plus 5% Contingency Annually.

body
Meeting Date: October 24, 2022

Contact Person/Dept.: Tim Koutsouros/Planning and Development Services Department

Phone Number: (310) 253-5802

Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []

Attachments: Yes [] No [x]

Commission Action Required: Yes [] No [x]

Public Notification: (E-Mail) Meetings and Agendas - City Council (10/19/2022)

Department Approval: Jesse Mays, Assistant City Manager (09/30/2022)
______________________________________________________________________


RECOMMENDATION

Staff recommends the City Council (1) approve an agreement with Konica Minolta for digitalization of property building records and final building plans in an amount not-to-exceed $129,000 plus 5% contingency; and (2) authorize the City Manager to approve four, one-year renewals for on-going scanning services not-to-exceed $25,000 plus 5% contingency annually.


BACKGROUND/DISCUSSION

In Fiscal Year 2021/2022, digitization phase one commenced with Konica Minolta providing services for the digitization of final building plans. Phase one is halfway complete, and the project needs to be carried over to Fiscal Year 2022/2023. During the duration of phase one, additional construction projects were completed, adding their final building records to the documents that need to be digitalized increasing the quantity. It is anticipated that annually as projects are completed their records will need to be digitalized. Phase two of the project is the digitization of property building records.
Culver City Municipal Code Section 3.07.055.G exempts these additiona...

Click here for full text