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CC - CONSENT ITEM: (1) Approval of an Agreement with Konica Minolta for Digitalization of Property Building Records and Final Building Plans in an Amount Not-To-Exceed $129,000 Plus 5% Contingency; and (2) Authorization to the City Manager to Approve Four, One-Year Renewals for On-Going Digitalization Services Not-To-Exceed $25,000 Plus 5% Contingency Annually.
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Meeting Date: October 24, 2022
Contact Person/Dept.: Tim Koutsouros/Planning and Development Services Department
Phone Number: (310) 253-5802
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Attachments: Yes [] No [x]
Commission Action Required: Yes [] No [x]
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/19/2022)
Department Approval: Jesse Mays, Assistant City Manager (09/30/2022)
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RECOMMENDATION
Staff recommends the City Council (1) approve an agreement with Konica Minolta for digitalization of property building records and final building plans in an amount not-to-exceed $129,000 plus 5% contingency; and (2) authorize the City Manager to approve four, one-year renewals for on-going scanning services not-to-exceed $25,000 plus 5% contingency annually.
BACKGROUND/DISCUSSION
In Fiscal Year 2021/2022, digitization phase one commenced with Konica Minolta providing services for the digitization of final building plans. Phase one is halfway complete, and the project needs to be carried over to Fiscal Year 2022/2023. During the duration of phase one, additional construction projects were completed, adding their final building records to the documents that need to be digitalized increasing the quantity. It is anticipated that annually as projects are completed their records will need to be digitalized. Phase two of the project is the digitization of property building records.
Culver City Municipal Code Section 3.07.055.G exempts these additiona...
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