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File #: 23-189    Version: 1 Name: Approve PSA with WCA
Type: Minutes Status: Consent Agenda
File created: 9/7/2022 In control: City Council Meeting Agenda
On agenda: 9/19/2022 Final action:
Title: CC - CONSENT ITEM: 1) Approval of a Five-Year Professional Services Agreement with West Coast Arborists for Citywide Tree Trimming Services in an Amount Not-to-Exceed $5,908,517; and 2) FOUR-FIFTHS VOTE REQUIREMENT: Approve a Budget Amendment to Increase Tree Maintenance Funding from $1,008,528 to $$1,444,779 in Fiscal Year 2022-2023
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CC - CONSENT ITEM: 1) Approval of a Five-Year Professional Services Agreement with West Coast Arborists for Citywide Tree Trimming Services in an Amount Not-to-Exceed $5,908,517; and 2) FOUR-FIFTHS VOTE REQUIREMENT: Approve a Budget Amendment to Increase Tree Maintenance Funding from $1,008,528 to $$1,444,779 in Fiscal Year 2022-2023

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Meeting Date: September 19, 2022

Contact Person/Dept.: Gary Wansley/PW Maintenance Operations
Phone Number: 310-253-6444

Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []

Attachments: Yes [] No [x]

Commission Action Required: Yes [] No [x] Date:
Commission Name:

Public Notification: (E-Mail) Agenda and Meetings-City Council (09/14/2022); West Coast Arborists, Inc and Audubon Society (09/12/2022)

Department Approval: Yanni Demitri/Public Works Director/City Engineer (09/08/2022)
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RECOMMENDATION:
Staff recommends the City Council (1) approve a five-year agreement with West Coast Arborists (WCA) in an amount not-to-exceed $5,908,517 for citywide tree maintenance services; and (2) approve a budget amendment to increase tree maintenance funding by $136,251 (from $1,008,528 to $1,144,779) in Fiscal Year 20222023 (four-fifths vote requirement).

BACKGROUND:
The City's urban forest is comprised of 15,000 street and park trees. Since 1996, the City has maintained a contract with WCA for citywide tree trimming maintenance services, which includes tree trimming of over 3,300 trees annually, along with tree planting, tree stump removal, watering, and emergency tree trimming (typically in response to tree limb failures after windstorms). WCA agreements were approved in 2006 and 2011 (for five years each) with a one-year extension in 2016. After completing a competitive bidding process, WCA was awarded a new five-year contract in 2017 which expired on June 30, 2022. The release of a Request f...

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