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File #: 23-186    Version: 1 Name: (1) Approval of a Purchase Order with New Flyer of America, Inc, in an Amount Not-to-Exceed $685,463 for Five Depot Chargers; and (2) Approval of a Change Order to Increase a Purchase Order with New Flyer of America, Inc. in an Amount Not-to-Exceed $417,1
Type: Minute Order Status: Consent Agenda
File created: 9/7/2022 In control: City Council Meeting Agenda
On agenda: 9/19/2022 Final action:
Title: CC - CONSENT ITEM: (1) Approval of a Purchase Order with New Flyer of America, Inc, in an Amount Not-to-Exceed $685,463 for Five Depot Chargers; and (2) Approval of a Change Order to Increase a Purchase Order with New Flyer of America, Inc. in an Amount Not-to-Exceed $417,156 for Six Battery Electric Buses.
Attachments: 1. 2022_09_19_ATT 1_ SR-2661 New Flyer Customer Surcharge Jun 2022.pdf
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CC - CONSENT ITEM: (1) Approval of a Purchase Order with New Flyer of America, Inc, in an Amount Not-to-Exceed $685,463 for Five Depot Chargers; and (2) Approval of a Change Order to Increase a Purchase Order with New Flyer of America, Inc. in an Amount Not-to-Exceed $417,156 for Six Battery Electric Buses.

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Meeting Date: September 19, 2022

Contact Person/Dept: Allison Cohen/Transportation Department
Phone Number: (310) 253-6543

Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]

Attachments: [X]

Commission Action Required: Yes [] No [X] Date:

Public Notification: (E-Mail) Meetings and Agendas - City Council (09/14/2022)

Department Approval: Rolando Cruz, Chief Transportation Officer (09/07/2022)
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RECOMMENDATION

Staff recommends the City Council (1) approve a purchase order with New Flyer of America, Inc. in an amount not-to-exceed $685,463 for five additional depot chargers; and (2) approve a Change Order to increase an existing purchase order with New Flyer of America, Inc. in an amount not-to-exceed $417,156 to facilitate payment of a seven percent surcharge to supply six battery electric buses.


BACKGROUND/DISCUSSION

At the July 13, 2020 City Council meeting, City Council authorized staff to negotiate an option with New Flyer of America, Inc. for six additional buses and nine additional depot chargers. At the May 24, 2021 City Council meeting, City Council approved an agreement with New Flyer of America, Inc. to furnish and deliver six 40-foot battery electric buses (BEBs), spare parts, and diagnostic equipment in an amount not-to-exceed $5,752,070. Costs for six buses at the time the quote was obtained was $5,981,882, less the California's Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP) incentive of $828,000 for a total adjusted cost of $5,153,882. Staff sought approval of a 10% contingency for any design...

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