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CC - CONSENT ITEM: Approval of an Amendment to an Existing Professional Services Agreement with Kristi Callan to Continue Providing Meeting Transcription Services for an Additional Four-Month Period in an Amount Not-to-Exceed $20,000.
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Meeting Date: July 11, 2022
Contact Person/Dept: Jeremy Bocchino/City Clerk's Office
Phone Number: (310) 253-5851
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/07/2022)
Department Approval: Jesse Mays, Assistant City Manager (06/28/2022)
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RECOMMENDATION
Staff recommends the City Council approve an amendment to an existing Professional Services Agreement with Kristi Callan to continue providing meeting transcription services for an additional period of four months in an amount not to exceed $20,000.
BACKGROUND/DISCUSSION
The City relies on professional services to draft meeting minutes for over 75 meetings per year for the City Council and various Commissions, Boards, and Committees. Meeting transcription services assist the City with ensuring all meeting activities and history are documented, thus increasing the amount of staff time the City Clerk's Office has available to service other public requests.
Since 2008, Kristi Callan has been providing minutes transcription and preparation services for Culver City governmental meetings. In 2008, Ms. Callan only prepared minutes for City Council and the ancillary bodies, in addition to the four commissions. As the City has added additional boards, committees and task forces, Kristi's scope of work has grown as well. Last year, Ms. Callan spent approximately 1,200 hours viewing, reviewing, and preparing minutes.
The most recent agreement between the City and Ms. Callan expired on June 30, 2022. In accordance with the requirements of Culver City...
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