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File #: 22-1091    Version: 2 Name:
Type: Minute Order Status: Consent Agenda
File created: 5/25/2022 In control: City Council Meeting Agenda
On agenda: 6/13/2022 Final action:
Title: CC - CONSENT ITEM: Approval of an Agreement with Accela for System Migration to Accela Cloud Solution in an Amount Not-to-Exceed $258,400; and (2) Authorization to the City Manager to Extend the Agreement for Four Additional One-Year Periods.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CC - CONSENT ITEM: Approval of an Agreement with Accela for System Migration to Accela Cloud Solution in an Amount Not-to-Exceed $258,400; and (2) Authorization to the City Manager to Extend the Agreement for Four Additional One-Year Periods.

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Meeting Date: June 13, 2020

Contact Person/Dept: Trisha Perez/Information Technology Department
Johnnie Griffing/Information Technology Department

Phone Number: (310) 253-5950

Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []

Commission Action Required: Yes [] No [X]

Public Notification: (E-Mail) Meetings and Agendas - City Council (06/08/2022)

Department Approval: Michele Williams, CIO (06/03/2022)
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RECOMMENDATION

Staff recommends the City Council (1) approve an agreement with Accela for their Cloud/SaaS (Software as a Service) solution in an amount not-to-exceed $203,400 and engagement of professional services with Accela, Inc. in an amount not-to-exceed $55,000 for migrating of the City's on-premise City Enterprise Permitting and Code Enforcement Tracking Systems to a cloud-based enterprise system, for a contract aggregate amount not-to-exceed $258,400; and (2) authorize the City Manager to approve four additional one-year extensions for annual software subscription, support and maintenance.


BACKGROUND/DISCUSSION

On November 24, 1997, the City Council authorized entering into a contract with Sierra Computer Systems to obtain software and data conversion services for upgrading the City's permit tracking system. Primary users of the enterprise permitting system include staff from Building Safety, Finance, Fire Prevention, Planning and Engineering. In 2000, Sierra Computer Systems merged with Open Data Systems to form the company that is now known as Accela, Inc.

On January 8, 2018, City Council approved the purchase of the cannabis permit module as part of the Accela enterprise system...

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