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CC - CONSENT ITEM: (1) Approval of a Change Order to the Existing Purchase Order with Hedstrom Environmental in an Additional Amount of $90,000 to Purchase approximately 70 Two-Cubic Yard Plastic Organic Waste Containers, at approximately $1,300 Per Container, Resulting in an Aggregate Amount Not-to-Exceed $210,000 for FY 2021/2022.
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Meeting Date: March 14, 2022
Contact Person/Dept: James Pledger/Public Works EPO
Phone Number: (310) 253-6423
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/09/2022);
Department Approval: Yanni Demitri, Director of Public Works, City Engineer (03/01/2022)
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RECOMMENDATION
Staff recommends the City Council approve a change order to the existing purchase order with Hedstrom Environmental in an amount of $90,000 to purchase approximately 70 two-cubic yard plastic organic waste containers at approximately $1,300 per container, resulting in an aggregate amount not to exceed $210,000 for FY 2021/2022.
BACKGROUND/DISCUSSION
The Environmental Programs & Operations Division (EPO) of the Public Works Department provides and services approximately 2500 refuse, recycling and organics containers throughout the city for multifamily and commercial customers.
Senate Bill (SB) 1383 (Lara, Chapter 395, Statutes of 2016, Short-Lived Pollutants: Methane Emissions Reductions) was signed by then-Governor Jerry Brown, on September 19, 2016, to reduce organics in landfills, which are a source of methane emissions. According to the Department of Resources Recovery and Recycling (CalRecycle), organic waste accounts for more than a third of the materials in California’s waste stream. A landfill is an anaerobic environment (without oxygen). When organic materials decompose in an anaerobic environment, methane gas is produced. In 2019, methane accounted for 10 percent of all U.S greenhouse gas emissions from human activities (US EPA).
SB 1383 sets aggressive organic waste reduction targets to combat methane created by landfilled organics. Related regulations place requirements on multiple entities (including on municipalities, residential households, commercial businesses and business owners, commercial edible food generators, haulers, food recovery organizations, and food recovery services) to support the achievement of statewide organic waste disposal reduction targets set by state legislation
Municipalities are required to provide organic waste collection to all residents and businesses. The City of Culver City already has organic waste collection services for residential and some commercial properties., This additional funding will be used to purchase containers needed to meet this requirement for businesses with adequate space for a commercial container.
FISCAL ANALYSIS
The FY 2021/2022 purchase order for Hedstrom Environmental has a $120,000 appropriation as approved by City Council on December 9, 2019. An additional $90,000 is needed to purchase containers for businesses with adequate space for a commercial container for organic waste service. FY 2021/2022 has sufficient funding in the Refuse Disposal - Department Special Equipment account (20260400.732120) for this container purchase.
ATTACHMENTS
None
MOTION
That the City Council:
1. Approve a change order to the existing purchase order with Hedstrom Environmental in an additional amount of $90,000 to purchase approximately 70 two-cubic yard plastic organic waste containers, at approximately $1,300 per container, resulting in an aggregate amount not-to-exceed $210,000 for FY 2021-2022; and
2. Authorize the Purchasing Officer to issue the change order on behalf of the City.