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CC - Approval of a Five-Year Extension to Each of the Existing Agreements with AssetWorks, Inc., a Web-Based, Cloud-Hosted Fleet Management System, in a Total Amount Not-to-Exceed $279,855 ($151,505 for Five Years of Annual Database Hosting, $115,500 for Five Years of Database Maintenance and Support Services, Plus $12,850 in Contingency Authority)
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Meeting Date: January 24, 2022
Contact Person/Dept: Allison Cohen/Transportation
Phone Number: (310) 253-6543
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/20/2022)
Department Approval: Rolando Cruz, Chief Transportation Officer (01/03/2022)
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RECOMMENDATION
Staff recommends the City Council a approve five-year extension to each of the existing agreements with AssetWorks, Inc, a web-based, cloud-hosted fleet management system, in an amount not-to-exceed $279,855 ($151,505 for five years annual database hosting, $115,500 for five years annual database maintenance and support services, plus $12,850 in continency authority).
BACKGROUND/DISCUSSION
On August 24, 2015, the City Council approved a five-year agreement with AssetWorks, Inc. for cloud hosting services for the City's automated fleet management system, FleetFocus. The FleetFocus FASuite is a complex and comprehensive system used to reconcile and analyze all functions related to the maintenance of vehicles and equipment, including repair and preventative maintenance activity, parts inventory, vehicle usage, and replacement forecasting. As the operation and maintenance of the FASuite database is only available through AssetWorks, Inc. the formal competitive solicitation procedures do not apply in accordance with Culver City Municipal Code ?...
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