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File #: 22-48    Version: 1 Name: Collection Services - RFP Award
Type: Minute Order Status: Consent Agenda
File created: 7/1/2021 In control: City Council Meeting Agenda
On agenda: 7/12/2021 Final action:
Title: CC - (1) Approval of a Three-Year Professional Services Agreement with I.C. Systems, Inc. for Collection Services; and (2) Authorization to the Chief Financial Officer to Exercise Two One-Year Options to Extend the Agreement.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CC - (1) Approval of a Three-Year Professional Services Agreement with I.C. Systems, Inc. for Collection Services; and (2) Authorization to the Chief Financial Officer to Exercise Two One-Year Options to Extend the Agreement.

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Meeting Date: July 12, 2021

Contact Person/Dept: Punit Chokshi/Finance Department

Phone Number: (310) 253-5865

Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []

Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]

Commission Action Required: Yes [] No [X]

Public Notification: (E-Mail) Meetings and Agendas - City Council (07/07/2021)

Department Approval: Onyx Jones, Chief Financial Officer (07/01/2021)
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RECOMMENDATION

Staff recommends the City Council (1) approve a three-year professional services agreement with I. C. Systems Inc. for collection services; and (2) authorize the Chief Financial Officer to exercise two one-year options to extend the agreement.


BACKGROUND/DISCUSSION

The City of Culver City conducts billing for refuse (trash pick-up), ambulance, and other accounts receivable services. The City bills approximately $14.6 million for refuse services to approximately 1,600 customers, $1.8 million for ambulance services and $700,000 for other accounts receivables annually.

While the City has a current vendor providing some account receivable servicing, the City is seeking to more actively and promptly undertake the collection of outstanding accounts. Professional services were sought by a firm able to exercise due diligence to effect collections using modernized approaches while employing such lawful means, methods, and procedures. In compliance with all applicable federal, state and local laws and regulations with regard to collection practices and procedures, including but not limited to the Fair Debt Collection Practices Act (15 USC ?1692), the selected firm will ...

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