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CC - (1) Approval of a Three-Year Professional Services Agreement with I.C. Systems, Inc. for Collection Services; and (2) Authorization to the Chief Financial Officer to Exercise Two One-Year Options to Extend the Agreement.
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Meeting Date: July 12, 2021
Contact Person/Dept: Punit Chokshi/Finance Department
Phone Number: (310) 253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/07/2021)
Department Approval: Onyx Jones, Chief Financial Officer (07/01/2021)
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RECOMMENDATION
Staff recommends the City Council (1) approve a three-year professional services agreement with I. C. Systems Inc. for collection services; and (2) authorize the Chief Financial Officer to exercise two one-year options to extend the agreement.
BACKGROUND/DISCUSSION
The City of Culver City conducts billing for refuse (trash pick-up), ambulance, and other accounts receivable services. The City bills approximately $14.6 million for refuse services to approximately 1,600 customers, $1.8 million for ambulance services and $700,000 for other accounts receivables annually.
While the City has a current vendor providing some account receivable servicing, the City is seeking to more actively and promptly undertake the collection of outstanding accounts. Professional services were sought by a firm able to exercise due diligence to effect collections using modernized approaches while employing such lawful means, methods, and procedures. In compliance with all applicable federal, state and local laws and regulations with regard to collection practices and procedures, including but not limited to the Fair Debt Collection Practices Act (15 USC ?1692), the selected firm will ...
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