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File #: 21-640    Version: 1 Name: Resolution Adopting the Records Retention Schedule for the City of Culver City
Type: Resolution Status: Consent Agenda
File created: 1/27/2021 In control: City Council Meeting Agenda
On agenda: 2/8/2021 Final action:
Title: CC - Adoption of a Resolution Amending the Records Retention Schedule for the City of Culver City, Authorizing Destruction of Certain City Records in Accordance with the Amended Retention Schedule, and Rescinding Resolution No. 2019-R026
Attachments: 1. 2021-02-08_ATT 1_Resolution Amending Records Retention Schedule.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CC - Adoption of a Resolution Amending the Records Retention Schedule for the City of Culver City, Authorizing Destruction of Certain City Records in Accordance with the Amended Retention Schedule, and Rescinding Resolution No. 2019-R026


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Meeting Date: February 8, 2021

Contact Person/Dept: Jeremy Green/Administrative Services

Phone Number: (310) 253-5851

Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []

Public Hearing: [] Action Item: [] Attachments: [X]

Commission Action Required: Yes [] No [X] Date:

Public Notification: (E-Mail) Meetings and Agendas - City Council (02/04/2021);

Department Approval: Serena Wright, Assistant City Manager (02/01/2021)
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RECOMMENDATION

Staff recommends the City Council adopt a resolution amending the Records Retention Schedule for the City of Culver City ("Retention Schedule"), authorizing destruction of certain City records in accordance with the amended Retention Schedule, and rescinding Resolution No. 2019-R026.


BACKGROUND/DISCUSSION

In 1999, Section 12236 was added to the California Government Code, which states in Section 12236 (a) "The Secretary of State shall establish the Local Government Records Program to be administered by the State Archives to establish guidelines for local government retention and to provide archival support to local agencies in this state." The guidelines were an initial attempt to provide some standards and structure to the local government records management effort.

To reduce current and future records storage costs, eliminate duplication of effort, increase efficiency and take advantage of current technology and changes in law, City Clerk staff enlisted expert records management company Gladwell Governmental Services, Inc. to review department needs and create a schedule for records retention, which was adopted by resolution on August 14, 2017. Th...

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