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CC- Approval of an Amendment to the Existing On-Call Agreements for Emergency Sewer Repair Services in an Additional Aggregate Amount Not-to-Exceed $250,000, Increasing the Total Aggregate Amount to $850,000.
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Meeting Date: January 11, 2021
Contact Person/Dept: Christopher Evans/PW, Mate Gaspar/PW
Phone Number: 310-253-5621/5602
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/06/2021).
Department Approval: Charles D. Herbertson (12/28/2020)
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RECOMMENDATION
Staff recommends the City Council approve an amendment to the existing on-call agreements for Emergency Sewer Repair Services in an additional aggregate amount not-to-exceed $250,000, increasing the total aggregate amount to $850,000.
BACKGROUND/DISCUSSION
On June 26, 2017 the City Council approved on-call agreements with five (5) sewer contractors in an aggregate amount not-to-exceed $600,000, for Emergency Sewer Repair Services through June 30, 2022.
The City utilizes sewer contractors to provide 24-hour, on-call emergency response for sewer repair services to supplement the City’s Public Works Maintenance staff in the event of line blockages, damaged pipes or other sewer issues on an as-needed basis. Agreements are maintained with multiple sewer repair contractor firms who are contacted on an as-needed basis.
Due to the number of emergency sewer repair responses and their associated costs exceeding the existing contract amount, staff is requesting City Council approve an amendment to the existing agreements for an additional aggregate amount not-to-exceed $250,000 (from $600,000 to $850,000), to cover anticipated emergency repairs through June 30, 2022.
FISCAL ANALYSIS
The City Council approved capital improvement plan as part of the City Council Adopted Budget for Fiscal Year 2020/2021 includes sufficient funding in PZ-230 Sewer Localized and Emergency Repairs project for sewer repairs. Future FY capital improvement plans will recommend inclusion of sufficient budget amounts for sewer repairs in PZ-230.
ATTACHMENTS
None.
MOTION
That the City Council:
1. Approve an amendment to the existing on-call agreements for emergency sewer repair services in an additional aggregate amount not-to-exceed $250,000, increasing the total aggregate amount to $850,000;
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City