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File #: 21-429    Version: 1 Name:
Type: Minute Order Status: Consent Agenda
File created: 10/21/2020 In control: City Council Meeting Agenda
On agenda: 11/9/2020 Final action:
Title: CC - Approval of a Month-to-Month Agreement with Sectran Security, Inc. in a Not-to-Exceed?Amount of $1,350?per Month for Armored Carrier and Cash Counting Services for Culver CityBus
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CC - Approval of a Month-to-Month Agreement with Sectran Security, Inc. in a Not-to-Exceed?Amount of $1,350?per Month for Armored Carrier and Cash Counting Services for Culver CityBus

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Meeting Date: November 9, 2020

Contact Person/Dept: Jane Leonard / Transportation Department
Phone Number: 310-253-6523

Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]

Public Hearing: [] Action Item: [] Attachments: []

Commission Action Required: Yes [] No [X] Date:

Public Notification: (E-Mail) Meetings and Agendas - City Council (11/4/2020); (Email) Sectran Security, Inc. (10/28/2020)

Department Approval: Rolando Cruz, Chief Transportation Officer (10/28/2020)
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RECOMMENDATION

Staff recommends the City Council approve a month-to-month agreement with Sectran Security, Inc. in a not-to-exceed amount of $1,350 per month for armored carrier and cash counting services for Culver CityBus.


BACKGROUND/DISCUSSION

In September 2013, quotes were obtained from various armored carrier services for cash pick-up and transport from the Culver City Transportation Facility to the City's financial institution, Bank of America. Sectran Security Inc. was chosen to provide these services at the lowest price. Sectran's armed transport carriers picked up the bags of coin and currency three times per week in alignment with internal control methods, and executed documentation for tracking and reconciliation of the cash transported. Those services were changed to twice per week in 2016 and have been continued on that schedule.

Prior to that time, Transportation Department supervisors and management were responsible for the actual counting of Culver CityBus fare retrieved from the transit bus fareboxes three times per week. During the development of the armored carrier services contract with Sectran, the Department determined that currency counting sho...

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