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CC - (1) Adoption of Resolutions and/or Motions Appointing City Council Members/Staff Members to Various Outside Agency Boards, City Council Subcommittees and Other Related Bodies; (2) Creation and/or Dissolution of Subcommittees as Needed; and (3) Direction to the City Clerk as Deemed Appropriate.
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Meeting Date: May 11, 2020
Contact Person/Dept: Jeremy Green/Administrative Services
Phone Number: (310) 253-5851
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: Yes [X] No []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (05/06/2020)
Department Approval: Serena Wright-Black, Assistant City Manager (05/04/2020)
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RECOMMENDATION:
Staff recommends the City Council (1) adopt resolutions/motions appointing Council Members to various outside agency boards, City Council Subcommittees, and other related bodies; (2) create and/or dissolve Subcommittees as needed; and (3) provide other direction to the City Clerk as deemed appropriate.
BACKGROUND/DISCUSSION:
The City Council traditionally has appointed Council Member(s) to represent the City on various “outside agencies” and on City Council Subcommittees. These appointments are presented this evening for the City Council’s consideration.
As the City Council has considered its appointments to City Council Subcommittees, it has been mindful of the requirements of the Ralph M. Brown Act (Brown Act) and the important differences between a “Standing Subcommittee” and an “Ad Hoc Subcommittee.” In summary, Standing Committees are required to comply with the provisions of the Brown Act (including public notification and public participation). Ad Hoc Subcommittees are not subject to those requirements.
As provided for in the Brown Act, a standing committee has a continuing subject matter jurisdiction or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body. Whereas, in general, an “Ad Hoc” Subcommittee serves only a limited or specific purpose, is not perpetual, and is dissolved when its specific task is completed.
In this staff report, all members of the City Council are respectfully referenced as Council Members (except in the case where a particular body requires the appointment of the Mayor or Vice Mayor).
APPOINTMENTS TO OUTSIDE AGENCY BODIES REQUIRING ADOPTION OF A RESOLUTION
Some of the outside agency boards require the adoption of a resolution to make Culver City appointments to their bodies.
(1) Los Angeles County City Selection Committee
The City Selection Committee normally meets once a year, but occasionally a special meeting is held when a vacancy occurs. The meeting is held in conjunction with the Los Angeles County Division of the League of California Cities.
The Mayor is automatically the Member Representative to this Committee. This past year, former Mayor Sahli-Wells was Member Representative and Council Member Eriksson was the Alternate Member. Staff recommends the City Council appoint Mayor Eriksson as the Member Representative and appoint an Alternate Member.
Recommended Motion: That the City Council adopt the resolution appointing Mayor Eriksson as Delegate and ________ as Alternate Delegate of the Los Angeles County City Selection Committee.
(2) League of California Cities/Los Angeles County Division
For the City Council to have representation in the Los Angeles County Division of the League of California Cities, it is necessary that a Delegate and an Alternate Delegate be selected from among the City Council Members. The Los Angeles County Division holds general membership meetings on the first Thursday during the months of January, March, and May. All General Membership meetings typically begin with a reception at 6 pm, followed by the meeting (unless otherwise noted). Member cities have one vote each, which is cast by the Delegate or, in the Delegate’s absence, the Alternate. In the absence of the Delegate and Alternate, a substitute who is a member of the City Council may be designated by the member city in writing.
The representatives to the League were Council Member Small, Delegate and Council Member Fisch, Alternate Delegate.
Recommended Motion: That the City Council appoint _______________ as Delegate and________as Alternate Delegate of the League of California Cities/Los Angeles County Division.
(3) Independent Cities Association of Los Angeles County
The City of Culver City has been a member of the Independent Cities Association of Los Angeles County for many years, and it is required that the City Council appoint a Delegate and an Alternate Delegate to that organization.
The representatives to the Independent Cities Association of Los Angeles County were, Delegate Council Member Eriksson, and Council Member Small, Alternate Delegate.
Recommended Motion: That the City Council adopt the resolution appointing
as Delegate and as Alternate
Delegate of the Independent Cities Association of Los Angeles County.
(4) Los Angeles County Sanitation District Number Five
Meetings for District Number Five are held on the third Wednesday of the month at the Torrance City Hall in Torrance, California. There is a stipend of $125 per meeting, payable to the Director for attendance, or in the absence of the Director, to the Alternate Director. The Ex Officio Director of District Number Five is the Mayor. The City Council may select one of its members as Alternate Director. The Alternate Director is currently Council Member Lee.
Recommended Motion:
That the City Council adopt the Resolution appointing Mayor Eriksson as Director, and Council Member ________________, as Alternate Director, to the Los Angeles County Sanitation District Number Five.
(5) Southern California Association of Governments (SCAG)
Culver City is a member of SCAG, and the City Council is requested to appoint the Official Representative and an Alternate Representative to this organization so the City may continue to participate in their activities. The Mayor is the ex-officio representative to the SCAG General Assembly.
The current Alternate Representative is Council Member Lee.
Recommended Motion: That the City Council adopt the resolution appointing Mayor Eriksson as Official Representative and Council Member _____________as Alternate Representative to SCAG.
(6) Disaster Management “Area A” Executive Board
Culver City is a member of the Disaster Management Area A Executive Board. The Board, which meets infrequently, coordinates disaster management and preparation efforts in Area A, of which Culver City is a part. In 2001, the City Council adopted a resolution appointing the Fire Chief as representative to the Board. The Board has recently undergone some updates to their structure. With these recent changes, the Area A by-laws will be updated to reflect that the Area A Executive Board will now be comprised of the three city managers from each of the Member Cities: West Hollywood, Culver City, and Beverly Hills. The current representative to the Disaster Management Area A Executive Board, appointed in 2014, is City Manager John M. Nachbar.
Staff Recommendation: That the City Council take no action, leaving the City Manager John M. Nachbar as Official Representative to the Disaster Management Area A Executive Board.
APPOINTMENTS TO OUTSIDE AGENCY BOARDS REQUIRING ADOPTION OF A MOTION
(7) Westside Cities Council of Governments (WSCCOG)
The WSCCOG is a Joint Powers Authority composed of the cities of Beverly Hills, Culver City, Los Angeles, Santa Monica and West Hollywood in addition to the County of Los Angeles. One or more elected City officials from each City and a limited number of staff participate at these meetings to discuss matters of mutual concern.
The current Representative to this Board is Council Member Sahli-Wells and the Alternate is Council Member Fisch.
Recommended Motion: That the City Council appoint , as Representative to the Governing Board; and , as the Alternate Representative to the Westside Cities Council of Governments, effective July 1, 2020 so that Council Members Sahli-Wells and Fisch may complete Fiscal Year 2019-2020 as representative and alternate representative respectively.
(8) Interagency Communications Interoperability System (ICI System)
ICI System is a Joint Powers Authority formed in 2003 to coordinate the efforts of a regional public safety radio network. The system provides seamless coverage throughout Los Angeles County and is utilized by 31 public safety agencies representing 22 cities.
The Council appointed member of this Board is currently Council Member Lee.
Recommended Motion: That the City Council appoint as
Liaison to ICI System.
(9) The Clean Power Alliance (formerly the Los Angeles Community Choice Energy Authority Community Choice Aggregation)
California Assembly Bill 117 passed in 2002, established the ability for local governments to form a non-profit Community Choice Aggregation (CCA) organization to purchase electricity from power producers for sale to their constituents. On November 6, 2017, the City Council approved the Joint Powers Agreement to join the Los Angeles Community Choice Energy Authority CCA (later renamed the Clean Power Alliance of Southern California or “CPA”). On November 13, 2017, Council Members were appointed to serve as Director and Alternate Director on the CPA Board and the Public Works Director / City Engineer or his designee was appointed as the Second Alternate.
The current Director is Council Member Sahli-Wells, and the Alternate Director is Council Member Lee.
Recommended Motion: That the City Council appoint as Director and as Alternate Director to the CPA.
APPOINTMENTS TO CITY COUNCIL SUBCOMMITTEES REQUIRING ADOPTION OF A MOTION
Council representatives are currently serving on the following Subcommittees. A few of these Subcommittees were established for a limited or specific purpose and the Council may now wish to dissolve those Subcommittees that have fulfilled their purpose.
Staff provides its recommendation with each Subcommittee.
(10) Los Angeles International Airport (LAX) Ad Hoc Subcommittee
In 2017, the City Council created an Ad Hoc Subcommittee for the limited purpose of working cooperatively with staff, as needed, to address issues involving and/or relating to LAX development, including the SPAS EIR, LAMP and the Metroplex EA/Overflights. The appointed members are Council Member Eriksson and Council Member Sahli-Wells.
Recommended Motion: That the City Council adopt the motion appointing ________________and _______________as Members of the LAX Ad Hoc Subcommittee.
(10a) LAX Noise Roundtable
At the May 29, 2018 City Council meeting, Council Members determined that it will no longer appoint members to the LAX Noise Roundtable as part of the Committees, Boards and Commissions process, approved that the position would have a term limit of two years for the appointments made in 2018 and, after the term limit is complete in 2020, that City Council members who sit on the Ad Hoc LAX Subcommittee members will also serve on the LAX Roundtable. Current members are Council Member Eriksson and Former Council Member Clarke.
Recommended Motion: That the City Council adopt the motion appointing ________________and _______________as Members of the LAX Noise RoundTable.
(11) Joint Finance and Judiciary Subcommittee; (12) Treasurer’s Investment Subcommittee; and (13) Audit, Financial Planning, and Budget Subcommittee
The Finance and Judiciary Subcommittee has two functions as stated in the Culver City Municipal Code (Section 3.01.020):
1) A Subcommittee member signs the City Treasurer’s demand sheet to acknowledge that the demand sheet has been received and filed by the City Council; and,
2) The Subcommittee reviews demands for payment that the City Treasurer has denied and makes a recommendation to the City Council on their disposition.
The Treasurer’s Investment Subcommittee currently consists of the Chief Financial Officer/City Treasurer, the City Manager, one member of the public, and two City Council Members. The Subcommittee reviews City investment policies and practices.
The Audit, Financial Planning and Budget Subcommittee works with the City Manager to forge long-range financial policies to present to the City Council for consideration and adoption. The Subcommittee also meets with the City’s Auditors to discuss the annual audit.
The Representatives to these Subcommittees are Council Members Fisch and Eriksson.
The Culver City Municipal Code provides for the City Council to appoint two of its members and one alternate as members of the Finance and Judiciary Subcommittee. However, due to potential Brown Act issues created by having an alternate, it is the City Attorney’s recommendation that an alternate member not be appointed.
Recommended Motion: That the City Council adopt the motion appointing ________________and _______________as Members of the Finance and Judiciary Subcommittee, Audit, Financial Planning, and Budget Subcommittee; and City Treasurer’s Investment Subcommittee.
(14) Standing Economic Development Subcommittee
Council Member Small and Council Member Eriksson currently serve on this Subcommittee. Given the potential “ongoing subject matter jurisdiction” of this Subcommittee in its current form, it constitutes a standing Subcommittee.
Recommended Motion: That the City Council appoint _________and to the Economic Development Subcommittee.3
(15) Culver City Unified School District/City Council Liaison Subcommittee
This Subcommittee consists of two Council Members and two Members of the School Board. The Subcommittee meets as needed to discuss and make recommendations on issues of mutual concern. This Subcommittee is subject to the Brown Act, and the meetings are noticed and open to the public.
The current Members of this Subcommittee are Council Members Fisch and Sahli-Wells.
Recommended Motion: That the City Council appoint ________ and ____ _ to the Culver City Unified School District/City Council Liaison Subcommittee.
(16) Standing Sustainability Subcommittee
In 2014, the City Council determined to continue this Subcommittee as a Standing Subcommittee. Council Members Eriksson and Lee currently serve on this Subcommittee.
Recommended Motion: That the City Council appoint and ______to the Sustainability Subcommittee.
(17) Standing Mobility, Traffic and Parking Subcommittee
This subcommittee was renamed to include Mobility at the February 11, 2019 City Council meeting. Its purpose is to discuss on-going issues related to general mobility issues, traffic mitigation and parking issues, as needed. The current members of the Subcommittee are Council Members Small and Eriksson.
Recommended Motion: That the City Council appoint ____ and ____ to the Standing Traffic and Parking Subcommittee.
(18) Ad Hoc Regional Oil Operations Subcommittee
This Subcommittee is working with staff, as needed, during the processing of the regulatory matters concerning the Inglewood Oil Field. Please note that these members also sit on the Community Advisory Panel for Baldwin Hills Community Standards District which established regulations regarding drilling in the Inglewood Oil Field.
The current members of the Subcommittee are Council Member Sahli-Wells and Council Member Fisch.
Recommended Motion: That the City Council appoint and to the Ad Hoc Regional Oil Operations Subcommittee, who shall also sit on the Community Advisory Panel for Baldwin Hills Community Standards District as representative and alternate, as determined by the Subcommittee members.
(19) Ad Hoc 2020 Census Subcommittee
The Ad Hoc 2020 Census Subcommittee was created by council approval at the October 28, 2019 City Council meeting at which time Council Member Sahli-Wells and Council Member Lee were appointed.
Staff Recommendation: That the City Council not make any changes to this newly formed subcommittee.
(20) Ad Hoc Legislative Policies Subcommittee
The Ad Hoc Legislative Policies Subcommittee’s purpose is to update the legislative policies of the City. Created on May 23, 2016, the current members are Council Member Sahli-Wells and Council Member Lee.
Recommended Motion: That the City Council appoint ____ and ____ to the Ad Hoc Legislative Policies Subcommittee.
(21) Ad Hoc City Council Policies Subcommittee
The City Council created the Ad Hoc City Council Policies Subcommittee on May 23, 2016 to update the policies of the City Council. The Subcommittee has updated many of the policies and will continue until all the policies have been updated and approved by the City Council. The members are currently Council Member Sahli-Wells and Council Member Fisch.
Recommended Motion: That the City Council appoint _________ and _________ to the Ad Hoc City Council Policies Subcommittee.
(22) City Council-West Los Angeles College Liaison Subcommittee
The City Council created the City Council-West Los Angeles College Committee on August 8, 2016. This Subcommittee consists of two Council Members and two Members from West Los Angeles College. The Subcommittee meets as needed to discuss and make recommendations on issues of mutual concern. This Subcommittee is subject to the Brown Act, and the meetings are noticed and open to the public. The current members are Council Members Eriksson and Fisch.
Recommended Motion: That the City Council appoint ____ and ____ to the City Council West Los Angeles College Liaison Subcommittee.
(23) Ad Hoc Subcommittee for the City Hall Landscaping Project
On November 28, 2016, the Ad Hoc Subcommittee was created to collaborate with the Culver City Centennial Celebration Committee to create a permanent legacy project for the Centennial year, part of which is to be a Centennial garden to be located at City Hall. Council Member Small and Council Member Sahli-Wells are the current members.
Recommended Motion: That the City Council appoint ____ and ____ to the Ad Hoc Subcommittee for the City Hall Landscaping Project.
(24) Ad Hoc Smart Cities Infrastructure Guidelines Subcommittee
At the May 29, 2018 City Council meeting, the Ad Hoc Smart Cities Infrastructure Guidelines Subcommittee was created to oversee the establishment of design and locational standards for installations of Small Cell Sites in the public right-of-way, along with the development of standard terms for agreements with the city, associated these wireless infrastructure deployments along with other technology facility requests. The current members are Council Member Sahli-Wells and Council Member Lee.
Recommended Motion: That the City Council appoint ____ and ____ to the Ad Hoc Smart Cities Infrastructure Guidelines Subcommittee.
(25) Ad Hoc General Plan Update Subcommittee
Council Members Small and Sahli-Wells were designated by City Council to begin working with staff, as needed, during the initial planning for the General Plan Update Project on August 30, 2017. The formal Ad Hoc General Plan Subcommittee was created at the May 29, 2019 City Council meeting to further the work of the General Plan. Current members are Council Member Small and Council Member Sahli-Wells.
Recommended Motion: That the City Council Subcommittee appoint _____________ and ____________ to the Ad Hoc General Plan Update Subcommittee.
(26) Ad Hoc Police Liaison Subcommittee
The Police Liaison Subcommittee was created at the May 29, 2018 City Council meeting to discuss and review upcoming police department initiatives to improve communications and provide timely feedback and direction. Current members are Council Member Sahli-Wells and Council Member Eriksson.
Recommended Motion: That the City Council appoint _____________ and ____________ to the Ad Hoc Police Liaison Subcommittee.
(27) Ad Hoc Housing and Homelessness Subcommittee
At the May 29, 2018 City Council meeting the Ad Hoc Housing and Homeless Subcommittee was created to review the housing option issues presented by the Community Development Department Director and will continue until the Housing element is engaged in the General Plan. Current members are Council Member Eriksson and Council Member Fisch.
Recommended Motion: That the City Council appoint _____________ and ____________ to the Ad Hoc Police Liaison Subcommittee.
(28) Ad Hoc Street Vendors Subcommittee
At the February 11, 2019 City Council meeting, City Council created the subcommittee to review the new state laws regarding vending in the public right-of-way and in parks that went in to effect on January 1, 2019 and to consider potential Culver City Municipal Code amendments regarding licensing and operating regulations for sidewalk vending in Culver City. Current members are Council Member Fisch and Council Member Lee.
Recommended Motion: That the City Council appoint _____________ and ____________ to the Ad Hoc Street Vendors Subcommittee.
(29) Ad Hoc Short Term Rental Policy Subcommittee
The Ad Hoc Short Term Rental Policy Subcommittee was created in 2019 to develop and work on policies related to Short Term Rentals. Council Member Fisch and Council Member Lee were appointed to serve in Fiscal Year 2019-2020.
Staff Recommendation: That the City Council appoint ____ and ____ to the Ad Hoc Short Term Rental Policy Subcommittee.
(30) Ad Hoc Cannabis Policy Subcommittee
The Ad Hoc Cannabis Policy Subcommittee was created in FY 2019-2020 to address issues regarding recreational and/or medical marijuana. Council Members Sahli-Wells and Council Member Eriksson were appointed to serve last year. The work of this Subcommittee continues as the City implements the commercial cannabis ordinance.
Staff Recommendation: That the City Council appoint ____ and ____ to the Ad Hoc Ad Hoc Cannabis Policy Subcommittee.
REQUESTS FOR NEW SUBCOMMITTEES:
(31) Ad Hoc Fiscal Year 2020-2021 Special Events Grant Program Subcommittee
The City Council appointed Council Member Eriksson and Council Member Fisch to this Subcommittee on January 9, 2019 to serve as the advisory panel for review or applications during the fiscal year (2019-2020) of the Special Events Grant Program. The work of this Ad Hoc subcommittee will be complete on June 30, 2020 and is recommended for dissolution below. The proposed Ad Hoc subcommittee will serve as the advisory panel for the 2020-2021 Grant program.
Staff Recommendation: That the City Council create the Ad Hoc Fiscal Year 2020-2021 Special Events Grant Program Subcommittee and appoint ____________ and ____________ thereto, to begin work on July 1, 2020.
REQUESTS FOR DISSOLUTION OF SUBCOMMITTEES:
(1) Ad Hoc Fiscal Year 2019-2020 Special Events Grant Program Subcommittee
The City Council appointed Council Member Fisch and Council Member Eriksson to this Subcommittee to serve as the advisory panel for review or applications for 2019-2020. When the work of the Special Events Grant program is complete for the fiscal year, this Subcommittee will be dissolved and new Subcommittee will be created for fiscal year 2020-2021
Staff Recommendation: That the City Council dissolve the Ad Hoc Fiscal Year 2019-2020 Special Events Grant Program Subcommittee, effective June 30, 2020.
(2) Ad Hoc AARP Network of Age-Friendly Community Program Subcommittee
This subcommittee was formed at the January 22, 2018 City Council meeting to study the AARP Network of Age-Friendly Community Program, an international effort that was launched in 2006 to help cities prepare for rapid population aging and the parallel trend of urbanization. The current members are Council Member Sahli-Wells and Council Member Fisch. The Subcommittee has completed the scope of work assigned upon its creation and may be dissolved.
Staff Recommendation: That the City Council dissolve the Ad Hoc AARP Network of Age Friendly Community Program Subcommittee.
(3) Ad Hoc Equity Subcommittee
The Subcommittee on Equity was created at the May 29, 2018 City Council meeting to review the practices and policies of City government to ensure equitable opportunities and access to City services and programs, thus reducing or eliminating disparate outcomes and ensuring policies and services are improved for everyone. Current members are Council Member Sahli-Wells and Council Member Lee. The Equity and Human Relations Advisory Committee has now been created with above purpose in its by-laws, and this Subcommittee may be dissolved.
Recommended Motion: That the City Council dissolve the Ad Hoc Equity Subcommittee.
(4) Ad Hoc Municipal Fiber Network Subcommittee
The City Council created the Ad Hoc Municipal Fiber Network Subcommittee on April 8, 2019 and appointed Council Member Eriksson and Council Member Lee to assist staff in evaluating the proposals for network operations service of the Fiber Network. The deadline for proposals was June 27, 2019. The work is complete for this Subcommittee and it may be dissolved.
Recommended Motion: That the City Council dissolve the Ad Hoc Municipal Fiber Network Subcommittee.
(5) Ad Hoc Internal Controls Subcommittee
The City Council created the Ad Hoc Internal Controls Subcommittee on April 8, 2019 and appointed Council Members Small and Fisch to work with City staff to review the Moss Adams, LLP internal auditing reports and review Staff’s recommendations for improvements to the City’s internal controls. The work to review the Moss Adams internal auditing reports is complete and the subcommittee may be dissolved.
Recommended Motion: That the City Council dissolve the Ad Hoc Internal Controls Subcommittee.
UPDATE ON OTHER BODIES
Oversight Board of the Successor Agency to the Culver City Redevelopment Agency
As per California Health and Safety Code Section 34179.j, “…commencing on and after July 1, 2018, in each county where more than one oversight board was created by operation of the act adding this part, there shall be only one oversight board, which shall be staffed by the county auditor-controller, by another county entity selected by the county auditor-controller, or by a city within the county that the county auditor-controller may select after consulting with the department.” The Culver City Oversight Board’s final meeting took place on June 14, 2018, after which time the Oversight Board dissolved by operation of law.
Los Angeles County continues the administration of a Consolidated Oversight Board (COB), which has been divided into five districts. Culver City, along with Carson, Compton, Culver City, Hawthorne, Inglewood, Lawndale, and Lynwood are part of the Second District of the Consolidated Oversight Board, with Regular Meetings every third Tuesday of the month at 6:00 p.m. at the City of Inglewood’s City Hall Council Chambers.
FISCAL IMPACT:
Consideration of the proposed Resolutions and motions does not create a fiscal impact for the City.
ATTACHMENTS:
1. 2020 Appointment to City Selection Committee
2. 2020 Appointment to LA County Division of League of CA Cities
3. 2020 Appointment to Independent Cities Association
4. 2020 Appointment to Sanitation District 5
5. 2020 Appointment to SCAG
MOTION:
That the City Council:
1. Adopt respective resolutions/motions related to the appointment of Council Members to various Outside Agency Boards, City Council Subcommittees, and Other Related Bodies; and
2. Form the Ad Hoc Fiscal Year 2020-2021 Special Events Grant Program Subcommittee, and appoint members thereto; and
3. Dissolve the Ad Hoc Fiscal Year 2019-2020 Special Events Grant Program Subcommittee, Ad Hoc AARP Network of Age-Friendly Community Program Subcommittee, Ad Hoc Equity Subcommittee, Ad Hoc Municipal Fiber Network Subcommittee, Ad Hoc Internal Controls Subcommittee and any other Subcommittees as needed; and
4. Provide other direction to the City Clerk as deemed appropriate.