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File #: 20-941    Version: 1 Name:
Type: Minute Order Status: Consent Agenda
File created: 5/1/2020 In control: City Council Meeting Agenda
On agenda: 5/11/2020 Final action:
Title: CC - Approval of an Agreement with Network Integration Company (NIC) Partners for Cisco WebEx Video Conferencing Software Services for a Five-Year Term in an Amount Not-to-Exceed $186,936.00 Over the Five-Year Period.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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title
CC - Approval of an Agreement with Network Integration Company (NIC) Partners for Cisco WebEx Video Conferencing Software Services for a Five-Year Term in an Amount Not-to-Exceed $186,936.00 Over the Five-Year Period.

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Meeting Date: May 11, 2020

Contact Person/Dept: Michele Williams/Information Technology
Phone Number: 310-253-5950

Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []

Public Hearing: [] Action Item: [X] Attachments: []

Commission Action Required: Yes [] No [X] Date:

Public Notification: (E-Mail) Meetings and Agendas - City Council (05/06/2020);

Department Approval: Michele Williams, Chief Information Officer (05/01/2020)
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RECOMMENDATION
Staff recommends the City Council approve a five-year agreement with Network Integration Company (NIC) Partners for Cisco WebEx video conferencing software services in an amount not-to-exceed $186,936.00 over the five-year period.


BACKGROUND/DISCUSSION

In February, the City initiated a trial of the Cisco WebEx Meeting platform that enables video conferencing. The WebEx meeting tools provide 300 user licenses with the ability to schedule and initiate video conferencing meetings. These meetings can be held with internal staff and with external (non-city staff) users. This platform allows for up to 200 attendees on a video conference session. The WebEx platform also provides a webinar-style module that will allow up to 2000 attendees where the host can designate panelist/presenters while the attendees are in listen-only mode.

This meeting platform has proven to be very useful during the COVID-19 state of emergency. It has allowed city staff to conduct virtual meetings and it has also been used to allow the City to continue conducting important business via virtual City Council meetings. Staff will also be extending the use of virtual meetings for the City's com...

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