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CC - (1) Approval of an Agreement with Konica Minolta for Citywide Multifunction Device Managed Print Services in an Amount Not-to-Exceed $60,000 for a Term from July 2019 to June 2020; and (2) Authorize the City Manager to Approve Four One-Year Renewals for Amounts Not-To-Exceed the Prior Year's Cost by More than 15%, Subject to Subsequent Year Budget Approvals.
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Meeting Date: July 8, 2019
Contact Person/Dept: Michele Williams/Information Technology Department
Phone Number: (310) 253-5950
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/02/19);
Department Approval: Michele Williams, Chief Information Officer (06/28/19)
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RECOMMENDATION
Staff recommends the City Council (1) approve an agreement with Konica Minolta for citywide multifunction device managed print services in an amount not-to-exceed $60,000 for a term from July 2019 to June 2020; and (2) authorize the City Manager to approve four one-year renewals for amounts not-to-exceed the prior year's cost by more than 15%, subject to subsequent year budget approvals.
BACKGROUND/DISCUSSION
The City utilizes multi-function devices providing copier, fax and scanning services for business operations throughout various departments. The Information Technology Department has included in its Fiscal Year 2019/2020 budget to initiate a project to replace the City's fleet of bizhub(r) devices as the current fleet is over ten years old and has reached the end of its useful life. Many units require frequent repair with some out of order entirely, resulting in lost staff time and increased cost of operation for machine use.
Staff has evaluated lease versus purchase options and has determined the managed pri...
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