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CC - Amendment to Existing Professional Services Agreement with Sikand Engineering Associates for Subdivision Map Act and Plan Review Services in an Amount Not-to-Exceed $30,000
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Meeting Date: April 22, 2019
Contact Person/Dept: Mate Gaspar/Public Works
Phone Number: (310) 253-5602
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [x] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (04/17/19);
Department Approval: Charles D. Herbertson, Public Works Director/City Engineer (04/15/19)
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RECOMMENDATION
Staff recommends that the City Council approve an amendment to the existing professional services agreement with Sikand Engineering Associates for Subdivision Map Act and plan review services in an amount not-to-exceed $30,000.
BACKGROUND/DISCUSSION
This fiscal year, an amendment to the existing professional services agreement with Sikand Engineering Associates was administratively approved in the amount of $50,000 for Subdivision Map Act and plan review services. The $50,000 contract amount has been expended. There has been an unprecedented increase in the amount of applications for development and utility projects in the City. It has been determined that civil engineering consultant support is necessary to augment engineering staff time in order to review the plans in a timely manner as Engineering Division staff also manages capital improvement projects. Sikand Engineering Associates has provided excellent plan check services to the City.
Also Sikand Engineering Associates supports staff by reviewing parcel maps, lot line adjustments, certificates of compliance, legal descriptions, easements, title reports and alley or street vacations.
Pursuant to Culver City Municipal Code Section 3.07.065, these professional services are exempt from formal bidding procedure, provided competitive quotes are obtained whenever practical, as determined by the City Manager. In this case, given Sikand’s track record of providing quality services, its familiarity with the City’s projects and development process, as well as several items being reviewed by Sikand are in still in progress, the City Manager determined competitive quotes are not practical and are unnecessary at this time.
Staff intends to go through a Request for Proposals process for these services in the next fiscal year, assuming there is an available budget.
FISCAL ANALYSIS
There are sufficient funds available and approved in Fiscal Year 2018/19 budget for plan review services in line item 10160150.619800.
ATTACHMENTS
None.
MOTION
That the City Council:
1. Approve an amendment to the existing professional services agreement with Sikand Engineering Associates for Subdivision Map Act and plan review services in an amount not-to-exceed $30,000; and
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.