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CC- (1) Approval of an Agreement with SEON in an Amount Not-to-Exceed $218,560 for Acquisition and Installation of On-Vehicle Video Surveillance Equipment; and (2) Authorization to the Transportation Director to Approve Amendment(s) to the Agreement in an Additional Contingency Amount Not-to-Exceed $7,540.
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Meeting Date: October 22, 2018
Contact Person/Dept: Allison Cohen/Transportation
Phone Number: (310) 253-6543
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/18/18);
Department Approval: Art Ida, Transportation Director (10/11/18)
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RECOMMENDATION
Staff recommends the City Council (1) approve of an agreement with SEON in an amount not-to-exceed $218,560 for acquisition and installation of on-vehicle video surveillance equipment; and (2) authorize the Transportation Director to approve amendment(s) to the agreement in an additional contingency amount not-to-exceed $7,540.
BACKGROUND/DISCUSSION
The Transportation Department relies heavily on the quality and security of the video surveillance systems integrated on its fleet of public transit buses. SEON is the sole distributor of the MobileView DVR and camera systems used by Culver CityBus. This camera system also integrates with the Department’s SmartBus system as the software protocols have been created for such use.
The Transportation Department is in the process of upgrading the MobileView video surveillance systems currently installed on its transit bus fleet with new DVR devices and new camera equipment. The new cameras will greatly enhance the picture and video quality to provide better clarity and defined details of the image captures.
Pursuant to Culver City Municipal Code Section 3.07.055.B, this purchase is exempt from the formal bidding requirements as the equipment is a component for equipment or a system of equipment previously acquired by the City, and is necessary to repair, maintain or improve the City’s utilization of the equipment.
FISCAL ANALYSIS
The Transportation Department has budgeted allocations to handle the aforementioned costs. Funds have been allocated for the project from Proposition 1B Transit Security grants and Proposition 1B Metro Bridge security funding that has been approved by the California Governor’s Office of Emergency Services (CalOES). No General Funds will be utilized for the project.
Transportation Account number 20370308.732120.
ATTACHMENTS
None
MOTION
That the City Council:
1. Approve an agreement with SEON in an amount not-to-exceed $218,560 for acquisition and installation of on-vehicle video surveillance equipment; and
2. Authorize the Transportation Director to approve amendment(s) to the agreement in an additional contingency amount not-to-exceed $7,540; and
3. Authorize the City Attorney to review/prepare the necessary documents; and
4. Authorize the City Manager to execute such documents on behalf of the City.