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Approval of an Agreement with Ace Fencing Company in the Amount of $58,750, for the Replacement of Fencing at the Fire Department Radio Tower, Project PF-011
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Meeting Date: March 13, 2018
Contact Person/Dept: Mate Gaspar/Public Works
Phone Number: 310-253-5602
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [x] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/07/18);
Department Approval: Charles D. Herbertson (02/16/18)
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RECOMMENDATION
Staff recommends the City Council approve an agreement with Ace Fencing Company in the amount of $58,750 to Ace Fencing Company for the replacement of fencing at Fire Department Radio Tower, Project PF-001
BACKGROUND/DISCUSSION
This Fiscal Year’s adopted Capital Improvement Project budget includes the replacement of chain link fencing at the bottom and top of the Radio Tower property located adjacent to the Culver Park upper sports fields.
The work consists of the following:
Replace 570 linear feet of chain link fencing
Replace six foot high wrought iron gate
Reinforce 380 linear feet of chain link fencing
Furnish and install 20 warning signs on fence.
Furnish and install additional barbed wire on existing fence
Additional reinforcement of existing chain link fencing
Additional barbed wire along gate and fencing
Three Contractors attended a meeting at the Radio Tower property to review the scope of work and were asked to provide a quote for the fencing work. Ace Fencing provided a proposal to conduct the fencing replacement work. The other two Contractors declined to provide a quote.
Culver City Municipal Code (CCMC) Section 3.07.085 states that the City may award purchase orders and contracts in any amount for professional or personal services without complying with the provisions of this Subchapter; provided, the purchase order or contract shall be based upon competitive quotations, whenever practical, as determined by the City Manager. Per CCMC Section 3.07.085.B.5, this project falls under the category of personal services, which includes the repair and maintenance of equipment, machinery or other City-owned personal property.
Under the City Council approved on-call general civil engineering contract, RTI Consulting assisted staff in detailing the scope of work and conducting the meetings with the Contractors. RTI Consulting will also provide construction inspection services.
FISCAL ANALYSIS
The project is funded by the City’s General Fund.
Proposed Project Budget
Funding Source Amount
PF-001 Fund 420 Capital Improvement Fund $73,947
Estimated Project Expenses Amount
Ace Fencing bid amount $58,750
ATTACHMENTS
1. Location Map
MOTION
That the City Council:
1. Approve an agreement with Ace Fencing Company in the amount of $58,750, for the replacement of fencing at Fire Department Radio Tower, Project PF-001
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City