Title
CC - Approval of a Purchase Order with Consolidated Fabricators Corp. to Furnish and Deliver 10-Yard and 40-Yard Roll-Off Containers for Collection of Construction & Demolition Materials in an Amount Not-to-Exceed $100,000.00 Annually for FY 17/18 - FY 19/20.
Body
Meeting Date: January 22, 2018
Contact Person/Dept: Kim Braun/ Public Works
Phone Number: 310-253-6421
Fiscal Impact: Yes [x] No [] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [x] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/17/18);
Department Approval: Charles D. Herbertson, Public Works Director/City Engineer (01/10/18)
_____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council approve a purchase order with Consolidated Fabricators Corp to furnish and deliver 10-yard and 40-yard roll-off containers for the collection of Construction & Demolition Materials in an amount not-to-exceed $100,000.00 annually, including all fees and taxes for three years beginning FY 17/18 through FY 19/20.
BACKGROUND/DISCUSSION
The Public Works Department’s Environmental Programs & Operations Division (EPO) is the municipal franchise exclusive hauler of all waste, recycling and organics materials generated citywide for both the commercial and residential sectors. Included in this exclusive franchise is collection and hauling of construction & demolition materials
(C&D).
The State of California enacted AB 341 which sets a statewide goal for 75 percent disposal reduction by the year 2020. This is not written as a 75 percent diversion mandate for each jurisdiction. The 50 percent disposal reduction mandate still stands for cities, counties, and State agencies (including community colleges) under AB 939 and AB 75, respectively. CalRecycle will continue to evaluate program implementation as it has in the past through the Annual Report review process for entities subject to either AB 939 or AB 75.
Currently, Culver City is at approximately 68% diversion rate. In order to demonstrate to the State that Culver City is striving to achieve the statewide 75% goal, several collection programs need to be implemented. Increasing our collections of construction and demolition materials is one of the programs that EPO is implementing to assist in meeting the 75% goal. The materials are currently processed at Downtown Diversion which diverts 80% of all C&D materials.
The purchase of additional roll-off containers is needed to continue to increase the collection operations of these materials. The following demonstrates the increase in the C&D Collection and Hauling Program:
|
Fiscal Years |
EPO Tons |
Other/Self Haulers Tons |
Total |
|
15/16 |
1,325 |
3,321 |
4,646 |
|
16/17 |
8,827 |
2,080 |
10,907 |
|
17/18 thru December 2017 |
9,064 |
959 |
10,023 |
The City published a Notice inviting Bids on November 2, 2017. Two bids were received on the December 7, 2017 due date with one bidder Wastequip Manufacturing Co. LLC being non responsive. Consolidated Fabricators Corp provided the following price per unit:
|
Container Size |
FY 17/18 |
FY 18/19 |
FY 19/20 |
|
Ten ( 10) Yard |
$ 4,135.00 |
$ 4,424.45 |
$ 4,734.16 |
|
Forty ( 40 ) Yard |
$ 5,903.00 |
$ 6,316.21 |
$ 6,758.34 |
Staff recommends the City Council approve a purchase order with Consolidated Fabricators Corp for 10-yard and 40-yard roll-off containers in an amount not to exceed
$ 100,000.00 annually including all fees and taxes for FY 17/18 through FY 19/20.
FISCAL ANALYSIS
The City Council Adopted Budget for Fiscal Year 2017/2018 includes sufficient funding in account 20260400.732120 to support the proposed expenditure. Future purchase orders are contingent upon budget approval.
ATTACHMENTS
None
MOTION
That the City Council:
1. Approve a purchase order with Consolidated Fabricators Corp to furnish and deliver ten and forty yard roll-off containers for the collection of Construction & Demolition Materials in an amount not-to-exceed $ 100,000.00 annually including all fees and taxes for three years beginning FY 17/18 through FY 19/20.
2. Authorize the Purchasing Officer to issue such purchase orders on behalf of the City.