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CC - Adoption of a Resolution Authorizing the City Manager or Designee to Execute Any Actions Necessary for the Purpose of Obtaining Financial Assistance Provided by the California Governor’s Office of Emergency Services Under the FY16-17 Proposition 1B California Transit Security Grant Program Number 6961-0002
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Meeting Date: January 22, 2018
Contact Person/Dept: Jane Leonard / Transportation
Phone Number: 310-253-6523
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/17/18);
Department Approval: Art Ida (01/09/18)
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RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing the City Manager or Designee to execute any actions necessary for the purpose of obtaining financial assistance provided by the California Governor’s Office of Emergency Services (CalOES) under the FY16-17 Proposition 1B California Transit Security Grant Program Number 6961-0002.
BACKGROUND/DISCUSSION
In November 2006, voters approved the Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 as California State Proposition 1B. Proposition 1B contains a variety of funds which are administered by different agencies, each with its own funding allocation processes. For FY16-17, over $10 million in bond funds have been allocated to Los Angeles County through the Proposition 1B Transit Security Program. As an agency that is eligible to receive State Transit Assistance (STA) funds, Culver City has been allocated $52,872.
In prior years, Culver City received $66,090 annually from Proposition 1B Transit Security Funds for use toward: (1) the purchase of Automatic Vehicle Locator equipment in six new buses; (2) the purchase of an upgraded camera security system at the Transportation facility; (3) the purchase of additional security cameras on new replacement buses; and (4) stabilization/lift equipment for Culver City Fire Department emergency response to incidents on the Expo Light Rail system. These funds were also supplemented by local match funds provided to Culver City from the MTA Bridge Fund, for the respective years.
In order to obtain the funds which have been allocated to the City, staff was required to file an Investment Justification for the use of the funds that have been allocated for FY 2017. The Transportation Department has identified the following project to which these safety, security and emergency response funds are applicable:
Purchase and installation of security equipment and associated construction to enhance the secure access to the Culver City Transportation Facility with funds issued through CalOES Grant Program Number 6961-0002.
The City of Culver City’s Transportation Facility functions as the base for the operational activities of Culver CityBus, the City’s Equipment Maintenance and Fleet Services Division, the fueling of City vehicles, and the City’s Purchasing Warehouse. The project site will be the Jefferson Boulevard Gate entry point into this facility. This gate is currently operated electronically and remotely; the facility property is accessed using a Hirsch Pad System requiring entry codes, and/or entry through a phone connection for “buzz in” gate deployment. The enhanced security at this gate will include the construction of a small structure security gate guard booth, enhanced connections to existing security systems, surveillance cameras and related infrastructure connections. Upon completion, this gate will be manned by contracted security personnel.
Adoption of a Resolution by the agency’s governing body is an annual requirement for CalOES, the State Administrative Agency (SAA) for the California Transit Security Grant Program, which will authorize the City Manager or Designee to execute the grant, and take all other actions necessary to implement the grant program.
FISCAL ANALYSIS
At this time, the City has received a Notification of Project Eligibility from CalOES for the aforementioned project in the total amount of $52,872. This means the project meets the pertinent eligibility criteria, subject to available bond funding and thus, the project approval is not a grant award. There are no funds available to support this allocation until the State issues new bonds, which may take place prior to the end of 2018.
Staff are in the process of seeking a Letter of No Prejudice, so the City can proceed to be reimbursed for the eligible expenditures at such time the funding from bond proceeds is available.
ATTACHMENTS
Proposed Resolution.
MOTION
That the City Council:
Adopt a resolution authorizing the City Manager or Designee to execute any actions necessary for the purpose of obtaining financial Assistance provided by the California Governor’s Office of Emergency Services under the FY16-17 Proposition 1B California Transit Security Grant Program Number 6961-0002.