title
New Classification Specification: City Clerk Specialist
body
Meeting Date: November 1, 2017
Contact Person/Dept: Serena Wright-Black /Human Resources
Phone Number: (310) 253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-mail) Meetings and Agendas (10/26/17); (E-mail) All City Staff (10/26/17)
Department Approval: Serena Wright-Black, Director of Administrative Services (10/25/17)
____________________________________________________________________________
RECOMMENDATION
Staff recommends that the Civil Service Commission approve the new classification specification for City Clerk Specialist.
BACKGROUND/DISCUSSION
During the fiscal year 2016/2017 budget process the City Manager proposed and received approval from City Council to reorganize the functions of the City Clerk's Office. This reorganization resulted in the approval of funding a full-time City Clerk to oversee the City Clerk's Office day to day operations. In addition, the City Clerk's Office was removed from under the City Manager's department and placed in the newly formed Administrative Services Department.
The City Clerk's Office is responsible for maintaining the City's legislative history; administering and supervising municipal elections; ensuring legislative compliance; administering the City's record management program; compiling and maintaining all official city records and documents; administering oaths; preparing legal publications and notices; and overseeing the passport and public records request programs.
The City Clerk's Office is also responsible for providing support to City Council and staff liaisons to appointed boards and commissions on parliamentary procedures, agenda and minute preparation and posting, as well as supervising, coordinating and distributing City Council meeting agendas and related materials.
The City Cle...
Click here for full text