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CC - Approval of an Agreement with American Restore for the Culver City Transfer Station Tipping Floor Repair Project in an Amount Not-to-Exceed $122,765
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Meeting Date: September 25, 2017
Contact Person/Dept: Lee Torres/PWD
Phone Number: (310) 253-6457
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/20/17);
Department Approval: Charles D. Herbertson (09/12/17)
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RECOMMENDATION
Staff recommends the City Council approve an agreement with American Restore in an amount not-to-exceed $122,765 for the Culver City Transfer Station Tipping Floor Repair Project.
BACKGROUND
Public Works Environmental Programs & Operations Transfer Station Facility functions as a transfer facility for recyclables, municipal solid waste, and organics waste collected locally from residential, commercial, and industrial properties within Culver City. The refuse and recyclables are transported from the Facility to landfills and recycling facilities and the organic material is sent to a composting facility. The Transfer Station Facility located at 9255 Jefferson Boulevard operates six days a week between the hours of 4:00 am to 5:00 pm.
All inbound collection trucks from Culver City and City of Los Angeles dump their loads on the upper level tipping floor and a large tractor loader pushes the material through an opening in the tipping floor and into transfer trucks parked on the lower level. These loading activities wear the surface of the tipping floor requiring that the floor be repaired.
Back in September, 2011, the east side of the tipping floor was repaired using overlay system by Euclid Chemical and has been performing well with no apparent failures. Currently, the west side of the tipping floor surface is now showing significant wear and is in need of immediate overlay.
DISCUSSION
The recommended repair will consist of the application of a special high-strength concrete overlay system on the worn portions of the tipping floor. The overlay material will enable the floor to be returned to normal service within three days of placement.
Section 3.07.085.A (falling under the definition of personal services per C.6 - repair and maintenance service for City-owned buildings) applies independently of 3.07.045.A. Per 3.07.085.A, the contract must be based on competitive quotes, only if practical. In this case, due to the proprietary nature of the overlay product and the requirement that it only be installed by authorized contractors, it’s not practical, nor possible, to obtain competitive quotes, particularly since there is only one authorized installer in California. Regarding 3.07.045.A, if I understand you correctly, the overlay product is has not changed, only the name of the product. Therefore, it is still the same proprietary item that can only be installed by authorized contractors and American Restore is the authorized contractor for California.
Pursuant to Culver City Municipal Code (CCMC) Section 3.07.085.A., these personal services (repair and maintenance service for City-owned buildings per CCMC Section 3.07.085.C.6) are exempt from competitive bid requirements, provided the agreement is based on competitive quotations, whenever practical, as determined by the City Manager. In this case, this City Manager has determined that competitive quotations are not practical because: (1) the concrete overlay system, EucoFloor 404 by Euclid Chemical, is a proprietary product exclusively authorized for installation in this region by American Restore; and (2) American Restore is a licensed contractor based in Huntington Beach and is in good standing with experience on numerous similar Transfer Station tipping floor repair projects in California; and (3) American Restore has completed projects for the Cities of Los Angeles, Redding, and Counties of Sacramento and Humboldt and are highly recommended by all of these agencies.
Therefore, staff recommends the Council approve an agreement with American Restore for these services in an amount not-to-exceed $122,765.
FISCAL ANALYSIS
Sufficient funding for this project is available in account number 20260410.619800 - Transfer Station and CIP 20280000.730100.PZ948 - Transfer Station Improvements.
ATTACHMENTS
None
MOTION
That the City Council:
1) Approve an agreement with American Restore for the Transfer Station Tipping Floor Repair Project in an amount not-to-exceed $122,765;
2) Authorize the Public Works Director/City Engineer to approve amendment(s) to the agreement in an amount not-to-exceed $10,000, if necessary, for unforeseen contingencies;
3) Authorize the City Attorney to review/prepare the necessary documents; and
4) Authorize the City Manager to execute such documents on behalf of the City.