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CC - (1) Acceptance of Work Performed by CJ Construction, Inc.; (2) Authorization to File a Notice of Completion; and (3) Authorization to Release the Retention Payment after the Expiration of the 35-Day Lien Period, for the Curb, Gutter and Sidewalk Replacement Project, PZ428.
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Meeting Date: September 11, 2017
Contact Person/Dept: Christopher Evans/PW
Phone Number: 310-253-5621
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/07/2017); CJ Construction (via email)
Department Approval: Charles D. Herbertson, Director of Public Works/City Engineer (08/25/17)
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RECOMMENDATION
Staff recommends the City Council (1) accept the work performed by CJ Construction, Inc. (CJ Construction); (2) authorize the filing of a Notice of Completion; and (3) authorize the release of retention funds in the amount of $20,791.71 after the expiration of the 35-day lien period, for the Curb, Gutter and Sidewalk Replacement Project, PZ428.
BACKGROUND/DISCUSSION
On August 22, 2016, the City Council approved a construction contract with CJ Construction to construct the Curb, Gutter and Sidewalk Replacement Project, PZ428.
The Project consisted of removing and replacing approximately 16,000 square feet of sidewalk and drive approaches throughout the City; approximately 900 linear feet of curb and gutter on Overland Avenue between Braddock Drive and Culver Boulevard due to tree root intrusion and twelve (12) street trees.
In addition, the Fire Station #3 entry and exit drive approaches and adjacent curb and gutter were reconstructed. This work was outside of the original Project scope and added due to the urgency of the work and immediate availability of CJ Construction to perform the work at set bid rates.
Sidewalk repair locations were collected from various sources including the Public Works Department Maintenance Operations staff requests and resident referrals. A new street tree has been planted at each of the removal locations in accordance with the City’s Urban Forest Master Plan.
CJ Construction successfully completed the work on June 1, 2017. The construction management and inspection were performed by Public Works Department - Engineering Division staff.
FISCAL ANALYSIS
The City Council approved construction amount was $334,112 + $66,820.40 (20%) contingency authority ($334,112 + $66,820.40 = $400,934.40).
The additional Fire Station #3 work cost $ 61,726.00 and resulted in an exceedance of the total approved construction amount by $14,899.85 ($400,934.40+ $14,899.95 = $415,834.25). The City Manager approved the change order to complete the Fire Station #3 work. City policy allows the City Manager to approve change orders for construction projects that exceed the total bid award (Bid Amount + Contingency Amount) by less than $30,000.
The Fire Department approved allocation of $50,000 of General Funds from their Department Capital Improvement Budget for the Fire Station #3 work.
Funds are available in the project accounts below:
Available Funds
Gas Tax 41880000.PZ428 : $483,870
Capital Impr. 42080000.PZ428: $134,260
Capital Impr. 42080000.PF011 $20,000
Capital Impr. 42080000.PZ931 $30,000__
Total: $668,130
Project Expenses
Curb, Gutter & Sidewalk Replacement Project $334,112
Change Orders
$81,722.25_
Total $415,834.25
ATTACHMENTS
None.
MOTION
That the City Council:
1. Accept the work performed by CJ Construction, Inc. for the Curb, Gutter and Sidewalk Replacement Project, PZ428; and,
2. Authorize the Public Works Director/City Engineer to execute the Notice of Completion and submit it to the Los Angeles County Recorder’s Office; and,
3. Authorize the release of $20,791.71 in retention funds to CJ Construction, Inc., after the expiration of the 35-day lien period.