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CC - (1) Approval of a Professional Services Agreement with Konica Minolta for Professional Consulting Services and Electronic Document Management Software to Support Citywide Document Retention and Document Collaboration Efforts in an Amount Not-to-Exceed $365,000; and (2) Authorize the City Manager to Approve Annual Maintenance and License Subscription Payments in an Amount Not-to-Exceed $65,700 Annually.
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Meeting Date: August 14, 2017
Contact Person/Dept: Anissa Di Vincente/Information Technology
Phone Number: (310) 253-5950
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/09/17);
Department Approval: Michele Williams (08/03/17)
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RECOMMENDATION
Staff recommends the City Council (1) approve a professional services agreement with Konica Minolta for provide professional consulting services and electronic document management software to support citywide document retention and document collaboration efforts in an amount not-to-exceed $365,000; and (2) authorize the City Manager to approve ongoing annual maintenance and license subscription payments in an amount not-to-exceed $65,700 annually, provided the software solution continues to be required to support the City's operations.
BACKGROUND:
In May 2005, the City of Culver City began using SIRE Technologies' content/document management solution (ECMS). SIRE Technologies ECMS solution is currently being used primarily in Administrative Services (City Clerk's Office and Human Resources), Community Development and Finance Department. There are multiple cabinets and types of documents and each has specific requirements for indexing, security, confidentiality, and functionality. In August 2012, S...
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