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CC - Approval of a Memorandum of Understanding with the County of Los Angeles, the Los Angeles County Flood Control District and the City of Los Angeles, Regarding the Administration and Cost Sharing for Implementing the Coordinated Integrated Monitoring Program for the Marina Del Rey Watershed in an Amount Not-to-Exceed $116,273.19 ($91,556.54 Base Amount Plus $9,155.65 Contingency, and $15,561.00 Special Study).
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Meeting Date: October 10, 2016
Contact Person/Dept: Kaden Young/PW Dept.
Phone Number: (310) 253-6445
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Public Hearing: [] Action Item: [x] Attachments: [x]
Commission Action Required: Yes [] No [x]
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/04/16);
Department Approval: Charles D. Herbertson, Director of Public Works/City Engineer (10/03/16)
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RECOMMENDATION
Staff recommends the City Council approve a Memorandum of Understanding with the County of Los Angeles, the Los Angeles County Flood Control District and the City of Los Angeles, regarding the administration of and cost sharing for implementing a Coordinated Integrated Monitoring Program (CIMP) for the Marina del Rey (MdR) watershed in an amount not-to-exceed $116,273.19 ($91,556.54 base amount plus $9,155.65 contingency, and $15,561.00 special study).
BACKGROUND
In December 2012, the Los Angeles Regional Water Quality Control Board (LARWQCB) adopted a new countywide Municipal Separate Storm Sewer System (MS4) Permit. The MS4 permit is in effect and identifies conditions and requirements that municipalities must comply with in order to protect the area’s water resources. Permit compliance may be obtained by developing and implementing an Enhanced Watershed Management Program (EWMP) and CIMP.
In June 2013, Culver City, the County of Los Angeles, and the City of Los Angeles indicated intent to collectively prepare the EWMP and CIMP to achieve compliance with Total Maximum Daily Loads (TMDLs) for the MdR watershed. A cost sharing agreement for EWMP/CIMP plan development was approved by the City Council on November 12, 2013. The County of Los Angeles is identified as the lead agency and is performing all administrative and project management tasks related to EWMP/CIMP implementation.
DISCUSSION
In June 2014, the MdR watershed group (Group), with the County of Los Angeles as its lead, submitted the draft CIMP to the LARWQCB for review. After receiving LARWQCB’s comments, the Group revised and resubmitted the CIMP on February 29, 2016, which was approved on May 23, 2016.
The CIMP includes sample collection, in-situ measurements, laboratory analyses, source investigations and water quality data reporting (including annual reports) over a three year period. In addition, the Group must also implement a Toxics TMDL Stressor Identification Special Study (special study). The special study (led by Los Angeles County Flood Control District) will determine the current sediment quality of MdR, identify the chemical stressors responsible for sediment toxicity, and determine the impact of chemical contamination on the aquatic wildlife in the sediment.
Staff recommends the City Council approve the MOU in order to administer the cost sharing agreed upon by the Group for implementing the CIMP and necessary reports for the MdR watershed.
FISCAL ANALYSIS
The estimated total cost to implement the CIMP for Marina del Rey is $4,522,125.43. The Los Angeles County Flood Control District pays for 5% and then the remainder is split among the remaining jurisdictions according to their drainage area. The estimated cost for Culver City is $116,273.19 and will be invoiced as follows:
FY16-17: $43,671.57
FY17-18: $24,654.64
FY18-19: $23,230.32
SUB-TOTAL: $91,556.54
CONTINGENCY: $9,155.65
CIMP TOTAL: $100,712.19
SPECIAL STUDY: $15,561.00 (no contingency)
NOT-TO-EXCEED TOTAL: $116,273.19
Contingency will not be invoiced unless there is a need for using it, as agreed upon by the group. Funding for the proposed MOU is provided in the City Council Adopted Budget for Fiscal Year 2016/2017 - Capital Improvement Project budget PZ-497, account number 43480000.730100.
ATTACHMENT(S)
1. Memorandum of Agreement, Marina del Rey CIMP
MOTION(S)
That the City Council:
1. Approve a Memorandum of Understanding regarding the administration of and cost sharing for implementing a Coordinated Integrated Monitoring Program (CIMP) for Marina del Rey (MdR) watershed in an amount not-to-exceed $116,273.19 ($91,556.54 base amount plus $9,155.65 contingency, and $15,561.00 special study);
2. Authorize the Public Works Director/City Engineer to execute the authorized contingency amount as needed;
3. Authorize the City Attorney to review/prepare the necessary documents; and,
4. Authorize the City Manager to execute such documents on behalf of the City.