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(1) Discussion and Recommendation to the City Council Regarding Potential Reorganization of the Culver City Cultural Affairs Foundation; and, (2) (If Desired), Formation of an Ad Hoc Subcommittee Focusing on the Revising the Structure of the Culver City Cultural Affairs Foundation.
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Meeting Date: 09/21/16
Contact Person/Dept: B. Christine Byers / Cultural Affairs Division
Phone Number: (310) 253-6003
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Meetings and Agendas - Cultural Affairs Commission (09/15/16)
Department Approval: Serena Wright-Black, Administrative Services Director (09/15/16)
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RECOMMENDATION
Staff recommends the Cultural Affairs Foundation Board (Board) consider information and comments provided during discussion of this item and forward comments and a recommendation to the City Council. As desired, the Board may also wish to form an ad hoc subcommittee to further explore the issue.
BACKGROUND/DISCUSSION
At the May 17, 2016 regular Cultural Affairs Commission (CAC) meeting, Mayor Clarke addressed the CAC about the need to evaluate the structure of the Cultural Affairs Foundation (CAF) and whether the CAF could better fulfill its mission if operating as a separate entity from the City, similar to that of the Culver City Education Foundation. The CAC agreed by majority consensus to bring this item back at a future date for further discussion.
Pursuant to a memorandum dated July 9, 2016 from Mayor Clarke to the City Manager, at its meeting on July 11, 2016, the Council agreed to have an item placed on a future agenda pertaining to the potential reorganization of the Culver City Cultural Affairs Foundation. Currently this item is scheduled for Council consideration on October 10, 2016 so as to allow sufficient time for both the CAC and Cultural Affairs Foundation Board to discuss the item and forward comments and a recommendation.
The CAC considered the item for the first time at its regular meeting on August 16, 2016. Mayor Clarke and CAF Board members Celeste Anlauf, Robert (Bob) Cicchini and Ashley Rodgers attended the meeting. Mayor Clarke provided public comment as well as copies of the CAF’s current bylaws with revisions for CAC consideration. Ms. Anlauf and Ms. Rodgers also provided comment, as did former Cultural Affairs Commissioner and CAF Board Member Marla Koosed.
After some deliberation, the CAC made a motion requesting the item be brought back for further consideration at its regular meeting on September 20, 2016 and that the agenda item allow for formation of an ad hoc subcommittee to be formed should the CAC deem this necessary. Following the CAC meeting in August, staff forwarded copies of MOUs and bylaws to the CAC for the following: Culver City Centennial Celebration Committee (MOU), the Culver City Sister City Committee, Inc. (MOU), Santa Monica Arts Foundation, Inc. (Bylaws), and the Whittier Cultural Arts Foundation (Bylaws).
At this juncture, staff recommends that both the CAC and CAF Board consider the following:
1. Should the Culver City Cultural Affairs Foundation operate as a separate entity from the City?
2. What is the recommendation that should be forwarded to the City Council when it considers this item?
An excerpt of the draft minutes from the August 16, 2016 CAC meeting is attached for reference. Board members may also watch the CAC meeting on line at www.culvercity.org <http://www.culvercity.org> (Meeting Agendas & Minutes). An update will be provided as to what transpired at the CAC meeting on September 20, 2016.
FISCAL ANALYSIS
At this juncture, there is no fiscal impact associated with this item.
ATTACHMENTS
1. July 9, 2016 Memorandum from Mayor Clarke to the City Manager; and,
2. Excerpt from the August 16, 2016 draft CAC meeting minutes.
MOTION
That the Cultural Affairs Foundation Board:
1. (As appropriate) Recommend the City Council ___________.