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CC - (1) Discussion of Mayor Clarke's Proposed Policy Regarding Responding to Inquiries to the City Council from the Public; and (2) Direction to the City Manager as Deemed Appropriate.
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Meeting Date: August 8, 2016
Contact Person/Dept: Shelly Wolfberg, Assistant to the City Manager
Phone Number: (310) 253-6000
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/02/16);
Department Approval: John M. Nachbar, City Manager (08/02/16)
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RECOMMENDATION
Staff recommends the City Council (1) discuss Mayor Clarke's proposed policy regarding responding to inquiries to City Council from the public, and (2) direct the City Manager as deemed appropriate.
BACKGROUND
On June 9, 2016, at the request of Mayor Clarke, staff distributed information to the full City Council regarding a "Proposed Policy Regarding Responding to Emails from Residents" (Attachment No. 1). In summary, the information outlines a procedure by which City Council Members would forward constituent requests to the appropriate City Department Head, while simultaneously keeping the City Manager apprised of the inquiry. Additionally, the memo outlines an option for the City Council Member to route the inquiry to the Assistant to the City Manager for distribution to the appropriate Department Head for a response.
At the June 13, 2016 City Council meeting, "Mayor Clarke received City Council consensus to agendize a discussion of developing a standard policy for addressing constituent emails."
DISCUSSION
Staff is requesting the City Council discuss the proposed policy regarding responding to inquiries to the City Council from the public and direct the City Manager as appropriate.
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