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CC - (1) Waiver of Formal Competitive Bidding Procedures; and (2) Approval of a Two-Year Professional Services Agreement with Kristi Callan to Provide Minute Transcription Services for Meetings of the City Council, Other Council Bodies, Commissions, Committees, and Boards, in an Amount Not-To-Exceed $40,980 Annually.
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Contact Person/Dept: Jeremy Green, Deputy City Clerk
Phone Number: (310) 253-5859
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Public Hearing: [] Action Item: [] Attachments: Yes [] No [x]
Commission Action Required: Yes [] No [x] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (06/21/2016)
Department Approval: Serena Wright, Human Resources Director (6/20/2016)
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RECOMMENDATION
Staff recommends the City Council (1) waive formal competitive bidding procedures; and (2) approve a two-year Professional Services Agreement with Ms. Kristi Callan to provide minute transcription services for meetings of the City Council, other Council bodies, commissions, committees, and boards, in an amount not-to-exceed $40,980, annually.
BACKGROUND/DISCUSSION
In September 2004, a contract was entered into with Ms. Callan for minute transcription services for the former Culver City Redevelopment Agency (CCRA). The contract was in the amount of $10,000 and was approved administratively.
In 2008 the City Council and former CCRA Board approved a tri-party agreement with Ms. Callan for a not-to-exceed amount of $67,500. In order to provide a consistent minute format the scope of work was expanded from the initial agreement of providing services for the City Council meetings ($25,000) and meetings for the four City commissions ($17,500) to also including the separate CCRA meetings ($25,000).
In 2013, a two-year contract was signed for a not-to-e...
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