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CC - Adoption of a Resolution Authorizing the Destruction of Certain Documents in the Transportation Department.
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Contact Person/Dept: Samantha Blackshire/Transportation
Phone Number: (310) 253-6535
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: Yes [X] No []
Commission Action Required: Yes [] No [] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (06/21/16)
Department Approval: Art Ida, Transportation Director (06/16/16)
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RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing the destruction of certain records in the Transportation Department.
BACKGROUND
The Transportation Department maintains thousands of records. Storage space for such records is restricted by the physical limitations of the Transportation Facility.
DISCUSSION
This request is part of an ongoing records management program by the Transportation Department. California Government Code Section 34090 provides authority for the destruction of documents that are no longer legally required to be retained, after written consent of the City Attorney and authorization of the City Council are obtained.
The documents listed in Exhibit A of the proposed resolution have been reviewed in accordance with the provisions of Government Code §§ 34090 and 34090.6 and meet those requirements for destruction. Records known to be related to any pending criminal or civil litigation, investigation or disciplinary process, have been excluded from the list of identified records. The City Attorney has consented in writing to destruction of the identified records.
FISCAL ANALYSIS
Funding for the physical destruction of the documents is estimated to be $750.00. There are sufficient funds available to cover this request (Transportation Department account number 20370200.619800).
ATTACHMENT
Proposed Resolution
RECOMMENDED MOTION
That the City Council:
Adopt a resolution authorizing the Transportation Department to destroy certain records as listed in Exhibit A of the proposed resolution.