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CC - CONSENT ITEM: Approval of a Five-Year Agreement with Elevators Etc., Inc. for the Maintenance and Repair of 13 Elevators at Nine Facilities in an Amount Not-to-Exceed $546,929.
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Meeting Date: April 29, 2024
Contact Person/Dept.: Gary Wansley/Public Works - Maintenance and Operations
Joe Susca/Public Works - Administration
Phone Number: 310-253-6444/5636
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (04/24/2024); Elevators Etc., Inc. (04/10/2024); Total Access Elevator (04/10/2024); Smart Rise Elevator (04/10/2024)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (04/08/2024)
RECOMMENDATION
Staff recommends the City Council approve a five-year agreement with Elevators Etc., Inc. to maintain and repair the City's 13 elevators, located at nine different facilities, in an amount not-to-exceed $546,929.
BACKGROUND
To maintain an active permit to operate an elevator, California requires a minimum once-per-month inspection, regular monitoring and servicing of the elevators' moving parts, and to the conducting of a series of tests designed to safeguard their operation.
In August 2018, staff released a Request for Proposals (RFP) to several elevator maintenance firms soliciting competitive proposals for maintenance and repair services, and on October 8, 2018, the City Council approved a five-year agreement with the lowest cost firm, Five Star Elevator. Soon afterward, Five Star Elevator was acquired by Schindler Elevator Corp. The agreement was subsequently amended four times over the years and currently expires on June 30, 2024.
DISCUSSION
In February 2024, staff posted RFP No. 2502 on PlanetBids and received three responsive proposals as follows:1
5-Year Maintenance Hourly Rates for Repairs:
Smart Rise Elevator $139,620 $329 to $459 (based on job title)
El...
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