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CC - Consent Item: Approval of an Amendment to Each of the Existing Agreements with AssetWorks, Inc., a Web-Based, Cloud-Hosted Fleet and Facilities Management System, in a Total Amount Not-to-Exceed $389,433 ($285,133 for 4 Years of Annual Licensing Fees Plus $104,300 in One-Time Implementation Costs).
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Meeting Date: February 26, 2024
Contact Person/Dept: Scott Newton/Transportation Department
Phone Number: (310) 253-6533
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (02/20/2024)
Department Approval: Diana Chang, Chief Transportation Officer (02/19/2024)
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RECOMMENDATION
Staff recommends the City Council approve an amendment to each of the existing agreements with AssetWorks, Inc, a web-based, cloud-hosted fleet and facilities enterprise asset management system, in a total amount not-to-exceed $389,433 ($285,133 for four years of annual licensing fees plus $104,300 in one-time training and implementation costs).
BACKGROUND/DISCUSSION
On July 24, 2022, the City Council approved a five-year agreement with AssetWorks, Inc. for cloud hosting services for the City's automated fleet management system, FleetFocus. The FleetFocus FASuite is a complex and comprehensive system used to reconcile and analyze all functions related to the maintenance of vehicles and equipment, including repair and preventative maintenance activity, parts inventory, vehicle usage, and replacement forecasting, and is only available through AssetWorks, Inc. This procurement is exempt from the formal competitive procurement procedures in accordance with Culver City Municipal Code Sections 3.07.055.B (component for equipment or a system of equipment previously acquired by the City needed to repair, maintain or improve utilization of the equipment) and 3.07.055.E (computer soft...
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