Approval of Agreement with Konica Minolta Business Solutions Inc. (Gardena CA) for the Lease of Multi function Copying Printing Scanning and Fax Machines for a Period of 36 Months. City of Culver City California Agenda Item Report Meeting Date: 08/24/09 CITY COUNCIL AGENDA ITEM: Approval of Agreement with Konica Minolta Business Solutions Inc. (Gardena CA) for the Lease of Multi function Copying Printing Scanning and Fax Machines for a Period of 36 Months. Contact Person/Dept.: Lloyd Reynolds Phone Number: 310 253 6090 Item Number: C 8 Fiscal Impact: Yes x No General Fund: Yes x No Public Hearing: Action Item: Attachments: x Commission Action Required: Yes No X Date: _______________ Public Notification: (Phone) Konica Minolta Business Solutions Inc. (08/19/09) (Phone) SoCal Offices Technology Kyocera (08/19/09) (Phone) Xerox (08/19/09) (Phone) Ricoh (08/19/09) (Phone) Canon (8/19/09); (E Mail) Meetings and Agendas City Council (08/19/09) Department Approval: John Richo (8/13/09) Chief Financial Officer Approval: Jeff Muir (08/19/09) City Attorney Approval: Carol Schwab (by R. Miranda (08/19/09) City Manager Approval: Mark Scott (08/19/09) RECOMMENDATION: Staff recommends that the City Council approve an agreement with Konica Minolta Business Solutions Inc. (Konica) for the lease of multi function copying printing scanning and fax machines (MFC). BACKGROUND: The City has deployed 22 MFC s at strategic locations in various city buildings. These machines are utilized by city staff for a variety of administrative functions. The current lease on the MFC s expires on September 9 2009. DISCUSSION: Our current MRC s are on lease from Konica. Our experience has been satisfactory both with the operation of the MFC s and maintenance provided by Konica. For this renewal from six vendors (ATTACHMENT 1). The bid received from Konica (ATTACHMENT 2) is both the lowest bid and lower than our existing costs. The newer model MFC s will also have enhanced features and technology. The f...
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