Adoption of a Resolution Authorizing the Destruction of Certain Records Retained by the Finance Department. City of Culver City California Agenda Item Report Item Number: C 11 Meeting Date: 06/28/2010 CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain Records Retained by the Finance Department Contact Person/Dept.: Jeff S. Muir/Finance Fiscal Impact: Yes No X General Fund: Yes No X Phone Number: 310/253 6016 Public Hearing: Action Item: Attachments: X Commission Action Required: Yes No X Date: _______________ Public Notification: (E Mail) Meetings and Agendas City Council (06/23/10) Department Approval: Jeff Muir (06/16/10) Chief Financial Officer Approval: Jeff Muir (06/16/10) City Attorney Approval: Carol Schwab (by H. Baker) (06/22/10) City Manager Approval: P. Lamont Ewell (06/23/10) RECOMMENDATION: Staff recommends the City Council adopt a Resolution authorizing the destruction of certain records retained by the Finance Department. BACKGROUND / DISCUSSION: The Finance Department maintains thousand of records. Storage space for such records is restricted by the physical limitations of the Finance Department and records become obsolete and useless. This request is part of an ongoing records management program by the Finance Department. California Government Code Section 34090 provides authority for the destruction of documents that are no longer legally required to be retained upon receipt of the written consent of the City Attorney and authorization of the City Council. The documents listed in Exhibit A attached to the Resolution have been reviewed in accordance with the provisions of Government Code 34090 and meet those requirements for destruction. The City Attorney has consented in writing to the destruction of these records. FISCAL ANALYSIS: There is no fiscal impact associated with the adoption of this Resolution. The Finance Department has an existing agreement for document shredding services. The destruction of these...
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