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CC – CONSENT ITEM: Adoption of Resolution Modifying the Special Events Grant Program Policy 2502.
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Meeting Date: September 14, 2026
Contact Person/Dept.: Edgar Varela, Office of Economic and Cultural Development
Phone Number: (310) 253-5752
Fiscal Impact: Yes [] No [x] General Fund: Yes [] No [x]
Attachments: Yes [X] No []
Public Notification: (E-Mail) Meetings and Agendas – GovDelivery (09/10/2026)
Department Approval: Adam Troy, Assistant City Manager (08/26/2026) _____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council adopt a resolution modifying the Special Events Grant Program Policy 2502 (Attachment 1).
BACKGROUND/DISCUSSION
Modifications to the Off Cycle Sponsorship Requests
On July 13, 2026, the City Council requested that staff propose modifications to the existing special event policy to streamline agendizing off-cycle sponsorship requests without City Council consensus. The proposed policy changes were considered by Economic Development Subcommittee on August 26, 2026.
In an effort to streamline the current special event grant process, staff recommends eliminating the existing requirement to request City Council consensus to agendize an off-cycle special event grant prior to bringing the item for consideration/approval. This modification would apply only for events requesting in-kind marketing support or sponsorship of $5,000 or less. Events exceeding this threshold, or involving street closures or use of City property, would be required to seek recommendation from the Special Event Grant Ad Hoc Subcommittee prior to being placed on the agenda.
Modifications Previously Discussed on April 13, 2026
The proposed modified Policy also includes the changes that were previously directed by the City Council at the April 13, 2026, City Council meeting.
All of the proposed changes to the Policy are reflected in track changes in Attac...
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