An Extension to a Professional Services Agreement with Colen & Lee Inc. to Provide Workers Compensation Claims Administration Services. City of Culver City California City Council Agenda Item Report Meeting Date: 02/27/06 AGENDA ITEM: An Extension to a Professional Services Agreement with Colen & Lee Inc. to Provide Workers Compensation Claims Administration Services. Item Number: C 4 Contact Person/Dept.: Nick Kimball Risk Management Fiscal Impact: Yes Public Hearing: Public Notification: Colen & Lee Inc. on 2/23/06; Master Notification List on 2/23/06 Action Item: X Phone Number: (310) 253 5682 X No General Fund: Yes X No Attachments: X Department Approval: Kermit Francis (02/22/06) City Controller Approval: Marlee Chang (02/22/06) RECOMMENDATION: CAO Approval: Martin R. Cole for Jerry B. Fulwood (02/22/06) Staff recommends the City Council approve an extension (to at least 12/31/06 with an option to extend to 06/30/07) and fee increase to the professional agreement with Colen & Lee to provide workers compensation claims administration services. The fee increase is 4% or $620 to $16 120 per month effective July 1 2006. BACKGROUND: Colen & Lee has provided workers compensation claims administration services for the City since July 1986. As the City s workers compensation claims administrator Colen & Lee is responsible for setting initial claim reserve amounts; reviewing medical treatment to ensure that it is appropriate; acting as a liaison between employees doctors attorneys and the City; generating and mailing statutorily required notices to employees; processing and filing required forms with the appropriate parties; consulting with Risk Management staff to provide recommended courses of action; and generating and providing reports to Risk Management staff for use in analysis and enhanced program management. Overall Colen & Lee has been responsive to the needs of Culver City s management and its employees. Over the past few years Colen & Lee has worked with Risk...
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