City of Culver City, California
Agenda Item Report
Meeting Date: 02/07/2011 Item Number: C-4
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the
Destruction of Certain Records Retained Within the Public Works Department
Contact Person/Dept.: Mate Gaspar/PW Phone Number: 310-253-5602
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (02/02/11)
Department Approval:
Charles D. Herbertson (01/26/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (02/01/11)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (02/02/11)
City Manager Approval:
John M. Nachbar (02/02/11)
RECOMMENDATION:
Staff recommends the City Council adopt a resolution (Attachment 1) authorizing the
destruction of certain records retained within the Public Works Department.
BACKGROUND/DISCUSSION:
California Government Code Section 34090 provides authority for the destruction of
documents that are no longer legally required to be retained after written consent of
the City Attorney and authorization of the City Council. The documents listed in
Exhibit “A,” attached to the proposed resolution, have been reviewed in accordance
with the provisions of Government Code § 34090 and meet those requirements for
destruction. The City Attorney has consented in writing to the destruction of these
records
FISCAL ANALYSIS:
There is no fiscal impact associated with this item.
ATTACHMENT:
1. Proposed Resolution
MOTION:
That the City Council:
adopt a Resolution authorizing the destruction of certain records retained within
the Public Works Department.
MEETING DATE: 2/07/11
AGENDA ITEM: Adoption of a Resolution Authorizing the
Destruction of Certain Records Retained Within
the Public Works Department
ATTACHMENTS
Pages
1. Resolution 1-3 CHRISTOPHER ARMENTA, MAYOR
City of Culver City, California
APPRO TO FO" i
4P ,0,
r torik e prqi
OL A. SCHWAB, City Attorney
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RESOLUTION NO. 2011-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, AUTHORIZING
DESTRUCTION OF CERTAIN FILES IN THE PUBLIC
WORKS DEPARTMENT.
WHEREAS, the Public Works Director has certified that certain records in
the custody of the Public Works Department, as set forth in Exhibit "A," attached hereto
and incorporated herein by reference, have been retained for all legally required
retention periods; and
WHEREAS, the City Attorney has approved and consented to the
destruction of these records as required by law.
NOW, THEREFORE, the City Council of the City of Culver City, California,
DOES HEREBY RESOLVE AS FOLLOWS:
Pursuant to Government Code Section 34090, the Public Works Director
or his or her designee is authorized to destroy those records listed in Exhibit "PL"
APPROVED and ADOPTED this day of 2011.
ATTEST:
MARTIN R. COLE, City Clerk
Al 1-00054 EXHIBIT "A"
February 7, 2011, Public Works Department Records Destruction list
Public Records Destruction (Engineering reports, studies, plans, specifications,
and surveys will be digitally archived. Al! original operating manuals will be
retained).
P-213, P-214 P-367, P-368 Upgrade to street lighting system for La Salle
Avenue, Revere Place, Baldwin Avenue, and Duquesne Avenue, and traffic
. signal modifications at Sepulveda Boulevard and Braddock Drive, Lindblade,
Culver Bl., Washington BL, Washington PL, and 405 ramp. 1977-1986
P-433 Sunkist Park Neighborhood Traffic Management Plan — 1988
P-440 McManus Avenue Reconstruction Project 1995-1996
P-457 Mesmer Avenue Sewer Pump Station Reconstruction 1990-1994
P-459 Slauson Avenue (Jefferson BI. to Port Road) landscaping and roadway
improvements project and Sunkist Park neighborhood traffic controls project file
1988-1992
P-525 Sanitary Sewer/Storm Drain master plan updates and Graphical
Information System Development projects file 1993-1995
P-526 Fire Station #3 (11304 Segrell Way) improvements 1995-1998
P-547 Jefferson Boulevard (Overland Av. To Pearson St) Resurfacing Project
1995-1997
P-549 Energy efficiency program 1996-1998
P-564 Kinston Avenue (Jefferson BI. to Flaxton Av.) closure project conceptual
file 1994
P-569 Culver Boulevard Bikeway/Greenway Project 1989-1997
P-570 City curb ramp project, modification and replacement of handrails at
various locations in City, and ADA doors installation and various locations within
Veterans' memorial building 1994-1995
P-570A - El Marino Park Restroom ADA Project 1995-1997
P-585 Sawtelle Boulevard (Sepulveda BI. to Ballona Creek) Resurfacing project
— 1997
Exhibit "A" to Resolution No. 2011-R I hereby certify that the records listed in Exhibit "A" have been retained for
egally required retention periods.
Dated: 02161 /2401
CHARLES D. IHERBERTSON
rp
__AROL SCHWAB
'City Attorney
P-587 Washington Boulevard (Overland Ave. to Elenda Street) Resurfacing
project 1996-1997
P-593 Traffic Signal Modification at National BI. and Hayden Ave. intersection
project 1994-1995
P-620 Cattaragus Avenue (Washington BI. to terminus at National BI.)
Reconstruction project 1996-1997
P-627 Resurfacing portions of Washington Bi. (Fairfax to La Cienega), National
(Venice to Jefferson) and La Cienega (north City limits to Washington)1995-1996
P-645 and R-3003 East Washington Boulevard Streetscape Project 1996-2000
R-3040 Watseka Parking Structure project, 1989-1993
R-3059 Higuera Street Reconstruction project files 1989-1997
2007 preferential permit parking renewal forms
Purchase orders 2003-2004, 2004-2005, 2005-2006, 2006-2007*
Purchasing card statements, 2003-2004, 2004-2005, 2005-2006, 2006-2007*
1968-1999 Utility, street use, parking lot, driveway approach, driveway, sidewalk,
curb, gutter Permits and inspector reports.
1989 Report on categorical and non-categorical significant industrial waste user
in Culver City
*Duplicate files — Public works Department not primary record keeper
Director of Put& Works/ City Engineer
Dated: ajliff
Exhibit "A" to Resolution No. 2011-R
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