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CC - CONSENT ITEM: (1) Award of a General Services Agreement to ACCO Engineered Systems in the Amount of $327,343 for the Data Center HVAC System Located at City Hall; and (2) Authorization to the Public Works Director to Approve Change Orders in an Amount Not-to-Exceed $65,468 to Cover Contingency Costs.
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Meeting Date: August 11, 2025
Contact Person/Dept.: J.R. Wright/Information Technology
Phone Number: (310) 253-5959
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/07/2025)
Department Approval: J.R. Wright, Chief Information Officer (07/29/2025) _____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council (1) award a general services agreement to ACCO Engineered Systems in the amount of $327,343 for the Data Center HVAC System located at City Hall; (2) authorize the Public Works Director to approve change orders in an amount not-to-exceed $65,468 to cover contingency costs.
BACKGROUND
The City of Culver City's data center, located at City Hall, serves as the operational backbone of municipal government functions. It supports a wide array of mission-critical systems, including but not limited to financial services, community development and planning software, telecommunications, and internal citywide operations. Currently, Culver City does not maintain an off-site disaster recovery facility. As such, continuous operation of the City's data center is essential to maintain core services without interruption.
DISCUSSION
The existing HVAC (Heating, Ventilation, and Air Conditioning) system supporting the data center has reached the end of its useful life and can no longer maintain the required environmental conditions of a stable temperature of approximately 70?F necessary for data center operations. The system's declining performance has nece...
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