Approval of a Professional Services Agreement with Martin & Chapman Co. to Provide Election Services Relating to the City s General Municipal Election to be held on Tuesday April 10 2012. Item Number: C 4 Meeting Date: 02/13/12 CITY COUNCIL AGENDA ITEM: Approval of a Professional Services Agreement with Martin & Chapman Co. to Provide Election Services Relating to the City s General Municipal Election to be held on Tuesday April 10 2012. Contact Person/Dept.: Ela Valladares Fiscal Impact: Yes X No Public Hearing: Commission Action Required: Yes No X Date: _______________ Public Notification: (E Mail) Agenda and Meetings City Council (02/09/12); Martin & Chapman Co. Department Approval: Martin R. Cole (02/09/12) Chief Financial Officer Approval: Jeff Muir (02/09/12) City Attorney Approval: Carol Schwab (by H. Baker) (02/09/12) City Manager Approval: John M. Nachbar (02/09/12) Phone Number: 310 253 5851 General Fund: Yes X No Attachments: Action Item: City of Culver City California Agenda Item Report RECOMMENDATION: Staff recommends the City Council approve a professional services agreement with Martin & Chapman Co. in an amount not to exceed $68 000.00 to provide election services relating to the City s General Municipal Election on April 10 2012. BACKGROUND: Culver City hires an election services provider to assist in conducting municipal elections. The election services provider provides supplies and services necessary to conduct an election such as ballot layout and printing; sample ballot printing addressing sorting and mailing; precinct worker training; software mailing labels envelopes and reports for processing vote by mail ballots; balloting counting equipment and personnel; and precinct supplies. It should be noted that Culver City is required to provide election materials in the Spanish language. All translations will be incorporated into the English language sample ballot and translations of all voter information materials at the polling places will be pro...
Click here for full text