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CC - CONSENT ITEM: (1) Approval of an Agreement with UKG Kronos Systems, LLC to Provide an Online, Cloud-Based Timekeeping, Scheduling, and Attendance Management Software as a Solution (SaaS) For a Total Amount Not-to-Exceed $513,000 over Five Years; and (2) Authorization to the City Manager to Approve Expenditures to UKG Kronos Systems, LLC in an Annual Amount Not-To-Exceed $97,000 Allowing for an Increase of Five Percent for Annual Renewals after the Initial Five Year-Term at the Sole Discretion of the City.
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Meeting Date: April 28, 2025
Contact Person/Dept.: Michael Towler/Finance Department
Punit Chokshi/Finance Department
Ravnil Rattan/Finance Department
Phone Number: 310-253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (04/23/2025)
Department Approval: Lisa Soghor, Chief Financial Officer (04/22/2025)
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RECOMMENDATION:
Staff recommends that the City Council (1) approve an agreement with UKG Kronos Systems, LLC for an online cloud-based timekeeping, scheduling, and attendance management Software as a Service (SaaS) solution. The recommended agreement is for a total amount not-to-exceed $513,000 (including 10% contingency) over five years; and (2) authorize the City Manager to approve expenditures to UKG Kronos Systems, LLC in an annual amount not-to-exceed $97,000 allowing for an increase of five percent for annual renewals after the initial five year-term at the sole discretion of the City.
BACKGROUND:
The Finance Department processes a biweekly payroll for over 750 employees. The City has contracted with ExecuTime Software, LLC for the ongoing timekeeping, attendance and advanced scheduling software solution since 2015. ExecuTime is used to process timekeeping for most City departments, except for Transporta...
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