Professional services agreement with Instant Replay Communications to provide a video surveillance system for the Police Department. City of Culver City California City Council Agenda Item Report Meeting Date: October 24 2005 AGENDA ITEM: Consideration to enter into Professional Service Agreement with Instant Replay Communications for the purchase of video surveillance equipment using Pre Approved Grant Funds. Item Number: C 6 Contact Person/Dept.: Lieutenant Craig Bloor Fiscal Impact: Yes Public Hearing: Public Notification: Master Notification List 10/19/05. Bidders: MTM Technologies Advanced Electronics Instant Replay and Hamilton Pacific. General Fund: Yes No X Attachments: X Phone Number: (310) 253 6105 X No Action Item: X Department Approval: John Montanio Chief of Police CAO Approval: Jerry Fulwood 10/19/05 City Controller Approval: Marlee Chang 10/18/05 RECOMMENDATION: That the City Council authorize entering into a Professional Service Agreement with Instant Replay Communications to provide a video surveillance system for the Police Facility. BACKGROUND: On August 24 2004 The City of Culver City was awarded a State Homeland Security Grant with funds totaling $88 330.20. These funds are designated to be used for equipment and security upgrades at both the Police and Fire Departments. On October 25 2004 the City Council authorized $52 513.60 of those funds for the Police Department to install video surveillance equipment and either bullet proof or blast resistant windows. This grant provides funding on a reimbursement basis in that the city will be reimbursed once receipts and contracts are submitted. At the October 25 2004 session the City Council authorized the appropriation and transfer of the $88 330.20 for this grant. ($52 513.60 for the Police Department and $35 816.60 for the Fire Department). DISCUSSION: A Request For Proposal (RFP) was submitted for the purposes of adding four cameras and a digital recorder to the existing security camera system at t...
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