Adoption of a Resolution Authorizing the Destruction of Certain Documents in the Police Department. City of Culver City California Agenda Item Report Item Number: C 3 Meeting Date: January 27 2014 AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain Documents in the Police Department. Contact Person/Dept.: Lt. Heidi Hattrup Fiscal Impact: Yes X No Public Hearing: Public Notification: Meetings and Agendas City Council (01/21/14) Phone Number: 310 253 6327 General Fund: Yes X No Action Item: Attachments: X Department Approval: Don Pedersen (01/14/14) Chief Financial Officer Approval: Jeff Muir (01/14/14) City Attorney Approval: Carol Schwab (by L. Vidra 01/16/14) City Manager Approval: John M. Nachbar (01/21/14) RECOMMENDATION: Staff recommends the City Council adopt a resolution authorizing the destruction of certain records in the Police Department. BACKGROUND: The Police Department maintains thousands of records. Storage space for such records is restricted by the physical limitations of the building. As records become obsolete and as permitted by applicable law the Chief of Police periodically will present a resolution to the City Council requesting authorization to destroy certain records. DISCUSSION: This request is part of an ongoing records management program by the Police Department. California Government Code Section 34090 provides authority for the destruction of documents that are more than two years old and are no longer required. This Section also requires the consent of the City Attorney and authorization of the City Council prior to the destruction of any documents. The documents listed in Exhibit A of the proposed resolution have been reviewed in accordance with the provision of the Government Code and meet those requirements for destruction. Records known to be related to litigation or anticipated litigation are isolated and are not part of this proposal. The City Attorney has consented in writing to destruction of the identif...
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