Approval of a Professional Services Agreement with Bottomline Technologies to Upgrade the City s Check Printing Software. City of Culver City California City Council Agenda Item Report Meeting Date: 03/24/08 AGENDA ITEM: Approval of a Professional Services Agreement with Bottomline Technologies to Upgrade the City s Check Printing Software. Contact Person/Dept.: Phone Number: Item Number: C 7 Michele Williams (IT) 310.253.5959 Fiscal Impact: Yes X No General Fund: Yes X No Public Hearing: Public Notification: E mail Master Notification List on 03/19/08 Action Item: X Attachments: X Department Approval: John Richo (03/13/08) Fiscal Impact Review: Jeff Muir (by M. Noller) (03/19/08) City Attorney Approval: Carol Schwab (by H. Baker) (03/18/08) City Manager Approval: Jerry B. Fulwood (03/19/08) RECOMMENDATION: Staff recommends the City Council approve a professional services agreement with Bottomline Technologies (Portsmouth NH) to provide support in upgrading the City s check printing software. BACKGROUND: On November 9 1998 City Council approved an agreement with Bottomline Technologies to obtain software to support the City s check printing process. The vendor provides software to facilitate printing accounts payable checks for vendors and payroll checks/check stubs for employees. Additionally the software is used to generate and send positive pay files to the bank for check fraud avoidance. Since the initial purchase the City has maintained an annual maintenance contract for upgrades and technical support. DISCUSSION: The City is currently on version 6.1 of the Bottomline PayBase software. The vendor recently released version 8.5. Major software upgrades for this process are expected to be performed about every 2 3 years. The last upgrade was performed in April 2003. The IT Department was able to save the City approximately $6 000 by not requiring any professional services from the vendor. All upgrade work was performed by in house IT staff. We do not recommend thi...
Click here for full text