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CC - CONSENT ITEM: Authorization of the Continued Expenditure with Tyler Technologies for the Annual Maintenance and Support Fees for the City's Existing Enterprise Resource Planning Program and Associated Modules in an Amount Not to Exceed $420,000 in Fiscal Year 2023-2024 and Subsequent Years until the Maintenance Agreement is Terminated or Substantially Changed by Either Party.
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Meeting Date: December 11, 2023
Contact Person/Dept: Lisa Soghor/Finance
Phone Number: 310-253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (12/05/2023)
Department Approval: Lisa Soghor, Chief Financial Officer (12/04/2023)
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RECOMMENDATION
Staff recommends the City Council authorize the continued expenditure with Tyler Technologies for the annual maintenance and support fees for the City's existing Enterprise Resource Planning (ERP) program and associated modules in an amount not to exceed $420,000 in Fiscal Year 2023-2024 and subsequent years until the maintenance agreement is terminated or substantially changed by either party.
BACKGROUND
In 2011, the City Council approved a professional services agreement with Tyler Technologies to provide software and professional services to replace the City's former finance system for a total amount not to exceed approximately $1.2 million. At the same time, Council also authorized the payment for the annual maintenance and support of the software for each successive year until the maintenance agreement is terminated or substantially changed by either party.
In 2012, the City's annual maintenance and support payment to Tyler Technologies was approximately $164,000. Over the past 11 years, the cost of the City's annual software maintenance and support services provided by Tyler Technologies has increased due to a combina...
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