Adoption of a Resolution Amending City Council Policy 4101 for Travel Attendance at Conferences and Special Meetings or Events and Reimbursement for Expenses. City of Culver City California Agenda Item Report Meeting Date: 08/08/11 CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Amending City Council Policy 4101 for Travel Attendance at Conferences and Special Meetings or Events and Reimbursement for Expenses. Contact Person/Dept.: Jeff Muir/Finance Phone Number: (310) 253 5865 Item Number: C 3 Fiscal Impact: Yes No X General Fund: Yes No Public Hearing: Action Item: Attachments: X Commission Action Required: Yes No x Date: _______________ Public Notification: (E Mail) Meetings and Agendas City Council (08/03/11) Department Approval: Jeff Muir (07/20/11) Chief Financial Officer Approval: Jeff Muir (07/20/11) City Attorney Approval: Carol Schwab (by H. Baker) (08/03/11) City Manager Approval: John M. Nachbar (08/03/11) RECOMMENDATION: Staff recommends that the City Council adopt a Resolution amending City Council Policy 4101 for Travel Attendance at Conferences and Special Meetings or Events and Reimbursement for Expenses. BACKGROUND: In 1995 the City Council originally adopted City Council Policy 4101 (Policy) on Travel Attendance at Conferences and Special Meetings or Events and Reimbursement for Expenses. This Policy was last updated in 2005. The purpose of the Policy is to establish the criteria and authorization for City Official and employee travel outside the City on City business and payment or reimbursement for authorized expenses incurred. DISCUSSION: The Policy has been updated to change references to the Chief Administrative Officer to City Manager as well as references to the City Treasurer to Chief Financial Officer. Additionally the proposed Policy changes the method of reimbursement for meals while traveling on City business to a daily per diem amount. The current Policy provides for up to $60 per day for meals ($10 for breakfast $20 for lunch and ...
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