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Title:
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Adoption of a Resolution Authorizing the Destruction of Certain Records Retained by the Finance Department.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council adopt a Resolution authorizing the destruction of
certain records retained by the Finance Department.
BACKGROUND / DISCUSSION:
California Government Code Section 34090 provides authority for the destruction of
documents that are no longer legally required to be retained, after written consent of
the City Attorney and authorization of the City Council.
The documents listed in Exhibit “A,” attached to the Resolution, have been reviewed
in accordance with the provisions of Government Code § 34090 and meet those
requirements for destruction. The City Attorney has consented in writing to the
destruction of these records.
FISCAL ANALYSIS:
There is no fiscal impact associated with this item. The destruction of records will be
completed in house.
ATTACHMENTS:
Proposed Resolution
Meeting Date: 05/12/08 Item Number: C-4
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain
Records Retained by the Finance Department.
Contact Person/Dept.: Mary V. Noller/
Finance
Phone Number: 310-253-6012
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification: Master Notification List (05/07/08)
Department Approval:
Jeff Muir (05/07/08)
City Attorney Approval:
Carol Schwab (by H. Iker) (05/07/08)
Fiscal Impact Review:
Jeff Muir (05/07/08)
City Manager Approval:
Jerry B. Fulwood (05/07/08) City of Culver City, California
City Council Agenda Item Report
MOTION:
That the City Council:
Adopt the Resolution authorizing the destruction of certain records retained by
the Finance Department.
MEETING DATE: 5/12/08
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain Records
Retained by the Finance Department.
ATTACHMENTS
Pages
1. Resolution No. 2008-R Authorizing Destruction of Certain 1 — 2
Records in Finance DepartmentRESOLUTION NO. 2008-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS RETAINED
WITHIN THE FINANCE DEPARTMENT.
WHEREAS, the Chief Financial Officer has certified that certain records in the
custody of the Finance Department, as set forth in Exhibit "A," attached hereto and
incorporated herein by reference, have been retained for all legally required retention
periods; and
WHEREAS, the City Attorney has consented to the destruction of these
records as required by law.
NOW, THEREFORE, the City Council of the City of Culver City, DOES
HEREBY RESOLVE as follows:
As authorized by California Government Code § 34090, and with the consent
of the City Attorney, the City Council hereby approves the destruction by the Chief
Financial Officer of the records set forth in Exhibit "A."
APPROVED and ADOPTED this day of , 2008.
SCOTT MALSIN, MAYOR
City of Culver City, California
ATTEST: APPROVED AS TO FORM:
MARTIN R. COLE, City Clerk CAROL A. SCHWAB, City Attorney
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28EXHIBIT "A"
OBSOLETE RECORDS TO BE DESTROYED
The following records dated prior to June 30, 2005.
a. Cost Allocation Plans
b. OMB-A87 Plans
c. Budget documents
d. Budget documentation received from Departments
e. Correspondence, memos, reports and analyses
CERTIFICATION
I hereby certify the above-listed records have been retained for all legally
required retention periods.
Dated: JEFF MUIR
Chief Financial Officer
CONSENT
I hereby consent to the destruction of the above-listed records as required by
law.
Dated:
CAROL A. SCHWAB
City Attorney|1010| -2-
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