Approval of an Amendment to the Existing Professional Services Agreement with Bosco Digital Solutions to Digitize Finance Department Documents in an Amount Not To Exceed $20 000 for Fiscal Year 2010/2011. City of Culver City California City Council Agenda Item Report Meeting Date: 12/13/10 AGENDA ITEM: Approval of an Amendment to the Existing Professional Services Agreement with Bosco Digital Solutions to Digitize Finance Department Documents in an Amount Not To Exceed $20 000 for Fiscal Year 2010/2011. Contact Person/Dept.: Jeff Muir Finance Phone Number: (310) 253 5865 Item Number: _C 6_____ Fiscal Impact: Yes X No General Fund: Yes X No Action Item: X Public Hearing: Attachments: X Public Notification: (E Mail) Meetings and Agendas City Council (12/09/10); (E Mail) Bosco Digital Inc (12/08/10) Department Approval: Jeff Muir: (12/08/10) Chief Financial Officer Approval: Jeff Muir: (12/08/10) City Attorney Approval: Carol Schwab: (by H. Baker) (12/08/10) City Manager Approval: John M. Nachbar: (12/09/10) RECOMMENDATION: Staff recommends the City Council approve an amendment to the existing professional services agreement with Bosco Digital Solutions to digitize Finance Department documents in an amount not to exceed $20 000 for the fiscal year 2010/2011. BACKGROUND: Document Management is a system which provides a complete solution for the electronic digitization storage and retrieval of documents. The Finance Department maintains numerous types of financial documents. Many of these documents are maintained and stored in various formats of which paper is the most prevalent. On September 27 2004 City Council authorized the purchase of Sire Document Management software (Sire). Sire has become the standard platform for City wide document management allowing staff to access documents on their computer and review them on line or print them rather than searching through manila file folders and making copies of the hard copy documents. Some documents that are stored on Si...
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